What are the responsibilities and job description for the Operations Coordinator position at Witt O'Brien's?
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Operations Coordinator, Industrial & Emergency Response Services
Position Summary
The Operations Coordinator, Industrial & Emergency Response Services at Ambipar Response is responsible for the planning, execution, and successful completion of projects within the allotted timelines and budgets. The ideal candidate will demonstrate strong leadership, problem-solving, and analytical skills.
Position Details
- Reports to: Base Manager
- Location: Mobile, AL
- Position Type: Full-Time
- FLSA Status: Exempt
- Pay: Salary
- Compensation: Commensurate with experience
- Travel: Up to 50%
Essential Job Functions
- Communicates project related updates, issues, and change orders to management, customers, and regulatory agencies as applicable.
- Manages project budgets by planning and coordinating project resources to maximize profit margins.
- Assists Base Manager with logistics support, safety, and day-to-day operations.
- Collaborates with the Base Manager to conduct the monthly revenue forecasting and to manage profit and loss statements.
- Oversees completion of all project documentation and files with all requirements.
- Performance manages and ensures readiness of company personnel, subcontractors, and equipment.
- Ensures all projects are being completed following all health & safety policies/procedures including the use of PPE, and adherence to all federal, state, local, and agency requirements.
- Reports any incidents (this includes injuries, accidents, property damage, DOT Roadside Inspection, and/or DOT Citations) to Base Mgr, Regional Ops Mgr, & Regional VP immediately (or as soon as you are safely able to do).
- Conducts analysis of company operations and determines solutions to improve efficiency.
- Updates company training and compliance documents to improve efficiency.
- Up-Sales services and capabilities to obtain additional profitable revenue while on projects.
- Partners with account manager to conduct business development and customer engagement.
- Develops and maintains close professional working relationships with the customers serving as a main point of contact throughout the project.
- Prepares and submits detailed proposals by deadlines.
- Prepares and/or reviews project invoices to ensure that all billable items are captured.
- Manages the set-up and invoicing of vendors & subcontractors.
- Prepares Site Specific Health & Safety Plans, Work Plans, Project Permits (CSE, Excavation, LOTO, etc), Manifests, BOL’s, etc as required.
- Completes detailed Project Reports with Photologs.
- Attends Site Walks/Visits, meetings, and lunch-and-learns.
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Mobilizes to an ER project if it involves any of the following:
- If the spill is in a water source (storm drain, sewer, creek, river, pond, etc)
- If the spill involves a chemical
- If a project involves a fire, chemical reaction, etc.
- Ensures we have a contract in place prior to mobilizing personnel for an ER.
- Other duties as assigned.
Minimum Job Requirements
- Bachelor’s degree in relevant field from an accredited college or university. As an alternative, two (2) years of experience working in assigned technical discipline may be substituted for one (1) years of education (i.e., eight (8) years of relevant work experience is equal to a Bachelor’s degree).
- Minimum of 5 years’ experience in the field of relevant experience.
- Experience with business process reviews and improvements.
- Experience presenting information to an array of audiences.
- Strong analytical skills.
- Expertise in the use of Microsoft Excel and Word.
- Ability to analyze, summarize, and compile data and information.
- Ability to perform detail-oriented work.
- Proven ability to direct the work of staff from a variety of backgrounds and skill sets, and to manage a team to improve processes or systems.
- Excellent oral and written communication techniques, including in response to requests either internally or externally.
- Strong prioritization and time-management skills to balance ongoing responsibilities with urgent requests.
- This position may require extended periods of travel, working in inclement weather, and working extended hours, weekends, and/or holidays.
Preferred Job Requirements
- Relevant Professional certification (i.e. PMP)
- 40 hours of OSHA training
Work Schedule
The standard working hours are 7 AM – 4 PM. This candidate should be willing and available to work overtime as needed to meet project demands and deadlines, including weekends and holidays when necessary.
Job Description and Hiring Disclaimer
This position description incorporates the core responsibilities of the job. It recognizes that other related duties not specifically mentioned might also be performed, and that not all responsibilities may be carried out depending on operational needs.
The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.
Commitment to Diversity
- Ambipar Response is always looking for the most qualified and experienced professionals with a passion for public safety, emergency management, homeland security, disaster response, and continuity of operations.
- We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Equal Opportunity Employer/Veteran/Disabled
With you when it counts.
