What are the responsibilities and job description for the Accounts Payable Representative position at WMC Health Network?
The Accounts Payable Representative owns the vendor A / P relationship for assigned vendors (statements, payments, invoice processing).
Responsibilities :
- Reviews all invoices for appropriate documentation (extensive contract review & compliance) and approval prior to payment.
- Processes check requests and PO invoices after review. Both manually & thru imaging ERP system.
- Completes thorough vendor research (govt sites, W9, etc) prior to vendor creation or changes.
- Fraud prevention is a critical responsibility and takes action to mitigate.
- Works as a team with both Supply Chain Buyers and Receiving to resolve invoice PO issues, providing guidance as needed.
- Charges expenses to accounts and cost centers by analyzing invoice for compliance to company policies.
- Pays vendors by verifying federal ID numbers, scheduling checks; insuring credit is received for outstanding memos.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Answers all vendor inquiries and assists in managing payments to vendors through the establishment of strong relationships.
- Maintains historical records by scanning and linking invoice and attachments.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing special projects as needed.
- Actively participate in new system testing and development.
Qualifications / Requirements :
Experience : 4 to 5 years of experience working in a full-cycle Accounts Payable function preferred.
Education : Associate degree in Finance, HCA, or other specialty major preferred.
Licenses / Certifications : N / A
Other : Attention to detail, thoroughness, organization and follow-up, interpersonal communication, teamwork, analyzing information, accounting, vendor relationships, PC proficiency (Outlook, Excel, Word), data entry skills, general math skills, INFOR ERP system preferred but not required.
Special Requirements : N / A
