What are the responsibilities and job description for the Executive Admin Assistant position at WMC Health Network?
The Executive Administrative Assistant provides administrative support; in doing so they lead the coordination and execution of administrative activities that enhance the effectiveness of the role supported as well as the department(s) these individuals oversee on an as-needed basis. This position must function with limited supervision and requires considerable proactive coordination with Executive(s) work demands. This position must be able to exercise initiative, independent judgement, and accountability for various processes and programs. This position works collaboratively with the Executive(s) supported and with other Executive Administrative Assistants within Administration and provides coverage as necessary. This position provides assistance with meeting planning and support, calendar maintenance, document preparation, travel planning, and departmental invoice processing. This position will provide assistance for routine office tasks including email, answering phones, providing messages, copying, and faxing.
Responsibilities : Meeting Support
- Assist in all areas of meeting planning ranging from the Board of Directors to system-wide meetings. Specific responsibilities include assisting with the creation of agendas and presentations, facilitating webinars and conference calls, coordinating the setup of AV equipment, evaluating potential meeting sites, facilitating the procurement of proposals from potential sites, assisting in development of programs with hotels, making initial reservations for function and guest rooms, assisting in registration of guests at meetings, providing on-site contact during all meetings, and printing / procurement of materials to be distributed at meetings.
Maintaining Calendars
Time and Expense Reports
Travel Arrangements
Accounts Payable
Qualifications / Requirements :
Experience : Three to five years of progressive experience as an Administrative Assistant for an executive-level professional required. Experience working in the healthcare field preferred.
Education : Associate's degree required, equivalent combination of experience and education may be substituted for degree requirement.
Licenses / Certifications : N / A
Other : Ability and willingness to build relationships with both internal and external contacts. Ability to work independently. Proficient with Microsoft Office Suite, email, Internet, Kronos and other systems. Ability and willingness to learn new software.
Special Requirements : N / A
