Office Assistant

Overview: 

The Office Assistant is responsible for performing a variety of clerical and administrative tasks to support the smooth operation of the office and the HR department.

Responsibilities: 

• Answer phone calls, return messages, greet visitors.
• Sort and distribute incoming mail, prepare outgoing mail.
  • If appropriate and as needed, respond to incoming mail.
• Order, track, and distribute office supplies.
• Order and plan meals, set up and clean up as needed.
• Keep communal office space organized, clean & tidy.
• Maintain physical and electronic filing systems, ensure documents are organized and accessible.
• Collect and enter information into spreadsheets and databases.
• Gather information and/or documents for audits and mandatory reporting.
• Copy, fax, scan, and distribute documents.
• Schedule meetings, send meeting invites to attendees, prepare meeting agendas, and distribute meeting materials.
• Respond to employee requests and questions. 
• Create new user accounts in company systems and maintain related files. 
• Process required documents to ensure accurate record-keeping. 
• Plan and execute company events including potlucks, summer activities, Fiscal Year Kickoff, holiday parties, and off-site meetings. 
• Complete other duties as assigned. 

Required Skills/Abilities: 

• Responsible and reliable with a positive attitude.
• Excellent verbal and written communication skills.  
• Professional demeanor with exceptional interpersonal and customer service skills. 
• Strong organizational skills and attention to detail. 
• Ability to multitask and manage time well.
• Flexible prioritizing new tasks as they come in with a proven ability to meet deadlines. 
• Ability to function well in a high-paced and at times stressful environment. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). 

Education & Experience: 

• Bachelor’s degree and/or equivalent experience in related field. 
• Basic understanding of general office procedures.

The above information is intended to describe the general nature and level of work being performed by employees assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. 

Benefits & Opportunities:

• WNC is an equal opportunity employer that is committed to a diverse and inclusive workforce that considers all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
• WNC offers a competitive benefits package which includes medical, dental, and vision insurance, paid time-off, 401k match, life insurance, and long-term disability.

The compensation listed represents the expected salary for this position.  A candidate's work experience and other job-related factors will also be considered.

Salary : $50,000 - $60,000