Administrative Assistant (High School)(School Year)

Woburn Public Schools

Administrative Assistant (High School)

School Year Position 

DEFINITION:

This position provides secretarial, clerical, record-keeping, organizational, and general support services within Woburn High School.

Required and Preferred Skills/Abilities:

• Maintain confidentiality at all times
• Exceptional attention to detail and organization
• Must be a self-starter
• Possess a high degree of independent initiative and ability to problem solve
• Ability to exercise good judgment, flexibility, and sensitivity in response to changing situations and needs
• Ability to prioritize multiple responsibilities, compartmentalize and manage them effectively
• Experience with TalentEd, Google Apps, Munis, Frontline and PowerSchool, preferred
• Excellent interpersonal and communication skills (verbal and written)

Duties include but are not limited to:

Student Attendance

• Enter daily attendance and update meeting attendance as needed in PowerSchool
• Send attendance letters for excessive absences
• Track attendance buyback
• Daily phone calls for student absences
• Coordinate with attendance officer to confirm student absences if parent is unreachable

Student Records / Data

• Update Student information if any changes...i.e. Address, phone number or email
• Print Students Schedules or Transcripts as needed

Clerical Support Students / FamiliesWork permit processing during the school year

• Full-time verification letters/type and hold for student pickup
• Drop letters per Admin
• Follow up on meeting/daily attendance with teachers and update as needed
• Set Up Restraining order and any other alerts in PowerSchool
• Communication with families
• Create student folders to keep track of Drs. Letters, Drop Letters, etc..
• Scholarship Support - Send letters to donors requesting scholarship applications
• Verify receipt of scholarships and deadlines
• Assist students with transcripts and letters of recommendation for scholarship applications
• Work with Guidance Administrative Assistant when new scholarships come in for upload into Naviance and assist with the collection of scholarship applications from students once completed
• Put together WMHS section of program for scholarship night
• Work closely with liaison for Dollars for Scholars
• YES community service hours for Grade 9 - Grade 12
• Send a list of Seniors to Guidance Admin Assistant with names of who earned enough YES hours (50) for an extra cord for graduation

Back Up Support

• Cover front desk as needed
• Substitute requests will be entered into Frontline for Daily absence
• Testing support: (Provide clerical support for MCAS)
• Issue out parking passes to staff

Salary Range: Set by the Collective Bargaining Agreement (CBA)

At the Woburn Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, Woburn Public Schools continues to be an Equal Opportunity Employer and a district member of  Mass Partnership for Diversity in Education.