Trademark Assistant

The Trademark Assistant provides entry-level administrative, departmental, and overflow supports to the Trademark Paralegals, Administrators, and practice group.

ESSENTIAL FUNCTIONS:

• Provides a wide range of administrative and clerical support to the Trademark Practice Group, this includes but is not limited to, assisting with mailings, drafting emails, entering data into appropriate systems, and entering practitioner’s billing into firm’s billing software.
• Coordinates all department related documents and ensures proper management of documentation and correspondence via the document management system.
• Responsible for opening new matters and updating matters within appropriate systems.
• Assists with review and approval of trademark related invoices for payment.
• Performs general administrative tasks including entering travel/expenses for reimbursement into firm’s chrome river software.
• Reviews official communications from the United States Patent and Trademark Office (USPTO) to properly coordinate internal processing and data management.
• Works closely with paralegal and attorney teams to draft Motions and other documentation used in connection with Trademark Trial and Appeal Board (TTAB) cases.
• Provides intake support in connection with U.S. file histories and review of both U.S. and foreign physical files, as well as drafting correspondence to foreign associates.
• Provides additional support to paralegal and practice administration group by assisting with drafting client and associate communications as requested.
• Assists with a variety of other department related projects as requested.

QUALIFICATIONS:

• Bachelor’s degree or minimum of one (1) year work experience in an administrative or legal support capacity, or equivalent combination of education and work experience.
• Proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.
• Strong oral and written communication skills and the ability to effectively communicate workflow and project updates.
• Strong time management, prioritization, problem-solving, and organizational skills, and the ability to work effectively in a high-pressure environment.
• Strong attention to detail and analytical skills, with comfort around numbers and spreadsheets.
• Exceptional interpersonal skills and ability to work effectively with different levels of constituencies.
• Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations.
• Punctual and reliable and able to meet set deadlines and work effectively under pressure.
• Ability to maintain confidentiality of matters and other firm business information.
• Promotes a positive work environment, works collaboratively with others.

The expected salary range for this position is $57,300 - $66,000 annually. Actual pay will be determined based on experience and other job-related factors permitted by law. Any offer of employment is subject to the successful completion of a background check (and reference check). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Wolf Greenfield offers a comprehensive benefit package focused on the overall well-being of firm employees. Our benefits include multiple health care plan options, vision and dental insurance, flexible spending accounts/health saving accounts and life insurance. Eligibility for our employer sponsored 401(k) plan includes an employer match and discretionary profit sharing. The firm is invested in our employees development by providing tuition reimbursement and professional development opportunities. Additionally, WGS offers further benefits and perks focused on employee well-being including generous paid time off; including sick time and vacation time, parental leave, commuter benefits, charitable matching gift program, well-being support and much more!

Job Type: Full-time

Pay: $57,300.00 - $66,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Boston, MA 02210

Salary : $57,300 - $66,000