What are the responsibilities and job description for the Executive Assistant position at Wolters Kluwer?
As an Executive Assistant, you bring extensive knowledge and advanced skills to support complex and high-impact operational tasks within the organization. Your role requires managing sophisticated schedules, solving intricate administrative problems, and ensuring that high-level support is provided to teams and executives. You will play a crucial role in enhancing the efficiency and productivity of your organization through expert-level administrative capabilities.
This position is responsible for providing administrative support for Vice Presidents and Directors. This position requires a high level of customer service in a professional environment at all times. The individual will be accountable for providing timely response and assistance to their assigned executive’s requests or issues.
**This is a Hybrid role that will require 2 days a week in our Riverwoods Illinois office**
Essential Duties and responsibilities
- Provide administrative support for at least two to three assigned executives
- Manage calendar including scheduling internal & client meetings
- Responsible for creating PO’s as requested
- Coordinate all travel arrangements both domestic and international
- Reconcile expenses associated with business travel per the Wolters Kluwer T & E policy
- Prepare and edit correspondences, presentations and reports as requested
- Maintain utmost confidence with sensitive information
- Act as coordinator for special projects within department or organization
- Contribute to Administrative Services Team by accomplishing departmental projects as assigned by manager
Other Duties
Perform other job-related responsibilities and projects as assigned
Job Qualifications
Experience: 5 years of related experience or equivalent.
Other Knowledge, Skills, Abilities or Certifications:
- High school diploma or equivalent required; an associate or bachelor’s degree is preferred.
- Proven experience in an administrative support role, ideally within a corporate environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills with a keen attention to detail.
- Ability to prioritize and multitask effectively while maintaining professionalism under pressure.
- Exceptional verbal and written communication skills.
- Experience with expense reporting and travel booking software is a plus, Strong working knowledge of MS Office Tools
- Must be team oriented with the ability to independently recognize needs and drive solutions
- Excellent organizational, communication, interpersonal and problem-solving skills
Travel requirements
Minimal to None
Compensation:
Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA: $63,150 - $87,250Salary : $63,150 - $87,250
