Legal Support Associate, Immigration

Summary

Requires in-depth conceptual and practical knowledge within the Legal/Contracts job family group. Works independently under minimal guidance. Carries out a full range of professional duties and solves moderately complex problems. Exercises judgment based on the analysis of multiple sources of information. Executes projects or project steps within a broader project or has accountability for ongoing activities or objectives. Uses analytical, technical, and problem-solving skills to implement policies and programs and support small projects or the team.

Job Description

This position in the Wolters Kluwer Global Law and Compliance Department supports the immigration legal function and Human Resources department in North America with the execution of immigration documentation, processes, communications, and filings to enable qualified foreign nationals to be employed by Wolters Kluwer in North America, as well as other GLCD projects as needed. This role involves (a) implementing and executing immigration legal processes and procedures, (b) supporting the filing, tracking, and reporting of VISA and Green Card applications and immigration, (c) assisting with immigration matter management and communications, and (d) other tasks and special projects as needed. Successful candidates will demonstrate the ability to manage moderately complex projects and efficiently organize and execute on various projects tasks. Understanding processes and objectives, as well as the roles and functions of each team member and stakeholder is essential.

Responsibilities

• Support in-house immigration team to manage, prepare, and respond to a high volume of immigration filings and communications.
• Manage electronic tools and databases to assist in the efficient functioning of the immigration legal process.
• Manage communications with foreign nationals, various stakeholders in HR, recruiting and others as well as with the internal employment legal team, external counsel, and legal operations.
• Prepare and file employment-based visa petitions and permanent residency applications.
• Draft supporting documents for review
• Assist with responses to Requests for Evidence from USCIS
• Assist with case intake and review immigration documentation.
• Communicate with foreign nationals and provide responses to inquiries.
• Evaluate cases and escalate issues to legal team.
• Distribute reports and action items to the team/stakeholders as appropriate; compose and send independent responses to emails, when appropriate; field incoming correspondence; complete deliverables in a timely and quality way.

Complete regular administrative functions to include:

• Preparing, printing, assembling, and mailing petitions, case packets, and other filings.
• Cutting checks and tracking expenses,
• Scanning notices/mail from USCIS and storing physical notices.
• Mailing receipt and approval notices to foreign national employees.
• Storing/organizing employee documents as needed (such as supporting documents for green card cases).
• Process and approving vendor invoices, submit invoices to accounting.
• Maintaining electronic and paper filing system structure for easy access, storage, retention and housekeeping.
• Remain up to date on and maintain knowledge base of immigration laws, policies, and regulations and communicate updates to in-house counsel.
• Assist with preparation of e-mails and “alert” memos on legislative, policy and practice updates for review and sign-off by in-house counsel.
• Conduct legal research to identify solutions for complex immigration matters and effectively communicate solutions to foreign nationals and various stakeholders.
• Facilitate reporting and statistical analyses on Wolters Kluwer’s immigration program.
  
  
  

Qualifications

Experience in legal operations for a law firm or in-house law department.

Deep understanding of legal technology, process management, and knowledge management, preferably in a corporate or law firm environment.

Knowledge of the legal industry, processes, and functions, and the technologies and solutions that support them.

Track record of successfully managing and delivering cross-functional projects, from inception to completion.

Excellent communication, presentation, and interpersonal skills, with the ability to communicate effectively with various levels of stakeholders, both technical and non-technical.

Analytical, organized, and detail-oriented, with the ability to solve problems creatively and efficiently.

Familiarity with project management, process improvement, and change management methodologies and tools.

Experience with H and L nonimmigrant visas and employment based permanent residency processes preferred.

Knowledge of immigration law and regulations in North America preferred.

Paralegal certificate from an accredited college or university.

Bachelor’s degree from an accredited college or university.

Compensation:

Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA: $75,750 - $104,650