Position Summary : We are seeking a highly organized and proactive Administrative Assistant to provide administrative support to our team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. This role is essential in ensuring the smooth operation of daily office activities.
Essential Functions / Responsibilities :
- General Administrative Support :
Answer phone calls, emails, and other communications, directing them to the appropriate team members
Schedule and coordinate appointments, meetings, and travel arrangementsMaintain office filing systems (both digital and physical), ensuring documents are organized and easy to retrieveAssist with preparing materials for meetings, presentations, and reportsOffice Operations Management :Order and maintain office supplies, ensuring inventory levels are adequate
Coordinate office services such as maintenance, office cleaning, and mail distributionSupport the management of office equipment, troubleshooting issues as neededData Entry & Document Management :Process and update internal databases and systems
Prepare and edit correspondence, reports, and presentationsAssist with preparing and processing invoices, expenses, and other financial documentationTeam Collaboration & Support :Coordinate internal communications and help facilitate workflow between departments
Assist in organizing company events, meetings, and team-building activitiesProvide general support to the leadership or management team as neededCustomer Service & Front Desk Support :Greet visitors, offer beverages, answer inquiries, and provide a positive and professional experience
Manage incoming and outgoing mail and packagesQualifications :
Proficiency in Google Office (Docs, Sheets, Slides, Calendar) and familiarity with office management softwareExcellent written and verbal communication skillsStrong organizational and time-management abilitiesAbility to prioritize tasks and manage multiple responsibilities efficientlyProfessional demeanor and attention to detailAbility to handle sensitive information with discretion and maintain confidentialityEducation and Experience :
High School Diploma or equivalent required2 years of administrative assistant experience preferredPhysical Requirements :
Prolonged periods sitting at a desk and working on a computerMust be able to lift up to 50 pounds at times without assistanceMust be able to stand for extended periods of time
Salary : $18 - $23
