What are the responsibilities and job description for the Administrative Assistant position at Wood PLC?
JOB DESCRIPTION
As the selected Administrative Assistant, your primary responsibility will be to provide support to our client's office in Denver City, TX. Duties include tracking fleet, monthly oil sales, purchasing / inputting expenses, notifications for on call rotation, and other miscellaneous tasks. Your tasks will involve working independently and proactively on a variety of complex administrative responsibilities, requiring the consistent exercise of utmost discretion and independent judgement.
Location : Denver City, TX
Other : Additional benefits of this role include a comprehensive benefits package (including medical, dental, vision, 401K with company match, and more), All offers of employment subject to passing of drug & alcohol screening
Authorization to work lawfully in the US without sponsorship from Wood is required
RESPONSIBILITIES
- Duties include tracking fleet, monthly oil sales, purchasing / inputing expenses, notifications for on call rotation, and other miscellaneous tasks.
- Managing calendars so that time is used effectively and efficiently - including planning work projects and scheduling of appointments with personnel inside and outside client offices
- Understanding the manager's plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives across several time zones
- Coordinating all office and administrative support duties including filtering email, as appropriate, answering the telephone, directing calls to others as appropriate, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management, office supplies and snacks inventory management. and other corporate administrative needs
- Ensuring the managers are prepared for all meetings and have the appropriate materials to be reviewed in advance of meetings
- Preparing, coordinating, and handling travel plans for the managers including :
Understanding the purpose of the trips so that arrangements can be made to optimize their time in meeting with managers, employees and outside companies
QUALIFICATIONS
Preferred :
ABOUT US
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list) : race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
