Assistant Secretary (FT/Regular) - WHS

 JOB GOALS:       

1. To assist office personnel in a wide variety of office/clerical and receptionist responsibilities and  maintenance of records.
2. To support the District Mission and Strategic Plan Objectives

      

CONSIDERATION:  

          Bilingual English/Spanish required.

                                                                                                                                                                    

ESSENTIAL REQUIREMENTS:  

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required for the position.

 

1. High School Diploma or equivalent by OAR 581-37-030, Oregon Department of Education
2. 18 years of age or older
3. Ability to work harmoniously with and to communicate effectively (both orally and in writing) with students, parents, and staff
4. Ability to understand and follow oral and written instructions
5. Ability to maintain confidentiality
6. Possess basic knowledge of modem office methods, practices, procedures, basic computer word processing applications
7. Ability to learn to use appropriate word processing and spreadsheet software to enter and retrieve information
8. Ability to learn a number of school policies, rules, and procedures and apply them properly in the context of repetitive and new situations
9. Ability to maintain studentand/or accounting records in an organized manner
10. Ability to handle multiple tasks at the same time as well as tolerate constant interruptions
11. Ability to use sound judgement in dealing with students, monitoring students with behavioral problems
12.  Perform physical requirements which mayinclude                          

                A.     Moderate degree of physical stamina
                B.     Some standing, walking, bending, and occasional lifting up to 50 pounds
                C.     Ability to use a telephone, computer, and other office equipment
                D.     Ability to make frequent trips to and from desks, counters, etc. as well as other

                         areas  in the school building

 

 13. Ability to possess and maintain a valid First Aid card

 14.  Such alternatives to the above requirements as the School Board or the Administration may

         deem appropriate and acceptable

 

 ESSENTIAL DUTIES AND RESPONSIBILITIES:  include the following. Other duties may also be assigned.

 

1. Performs a variety of clerical work in support of the Head Secretary including wordprocessing, proofreading, filing, sorting and distributing mail, checking information on records, and accounting for monies received etc.
2. Performs other routine office/clerical duties as assigned
3. Answers telephones and takes messages, responds to inquiries, provides information about school operations and refers calls to appropriate staff members
4. Operates basic office equipment (i.e., computers, printers, telephone, intercom, fax, copiers, calculator, etc.)
5. Greets and directs office visitors, provides routine information, refers questions to appropriate staff
6. Prepares mail, including parcels,  for  mailing or shipping delivery and receives and distributes shipments brought to the school office.
7. Enters data in computer files, maintains student records and updated building inventory, and prepares basic statistical reports as assigned
8. Responds to student inquiries and problems at the counter, attends to sick students and provides first aid assistance within scope of district policies
9. Processes new student registrations and student withdrawals and assembles new student packets
10. Monitors students in the office as needed
11. Supervises students in lunchrooms, hallways and on the playground, as required
12. Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information
13. Performs such other tasks as may seem to be appropriate to the Board or Administration.

 

 

CERTIFICATES, LICENSES, REGISTRATIONS, BONDING, AND/OR TESTING REQUIRED:

 

1. Possess and maintain a valid First Aid card
2. Annual Bloodborne Pathogens Training
3. Criminal Justice Fingerprint Clearance

 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. (See addendum)

 

See addendum

 

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. (See addendum)