Administrative Assistant - Farmers Branch, TX

About Woodgrain :

Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.

POSITION OVERVIEW

Oversees the office administrative staff regarding general administrative support of sales, inventory, vendor, and part number maintenance functions.  Ensures the Branch runs smoothly by managing the daily functions of the office and streamlining the office staff roles and responsibilities.

Pay Rate : $25 / hour

Work Schedule : Mon-Fri 8am-5pm

Summary of Company Benefits :

Health, Dental, and Vision Insurance

Health Savings Account (HSA)

Flexible Spending Account (FSA)

401(k) with a Company Match

Group Term Life Insurance and AD&D

Employer Paid Long-Term & Short-Term Disability

Voluntary Supplemental Hospital and Accident Plans

Employee Assistance Program

8 Company Paid Holidays & 1 Floating Holiday

Paid Time Off (PTO)

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provides administrative support
• May handle back-order fill reports (makes recommended substitutions) in completing work order accepts
• May be responsible for work order accepts
• Determines products not made (adjusts promise date / production date and sends new acknowledgement / advises sales group and orders not filled)
• Performs shipping feedback and unships orders as necessary.
• Prints shipping tickets
• Assists and seeks to reduce / eliminate inventory maintenance by correcting warehouse transfer receipts, and returning arranging vendor returns, and manages defective and / or damaged material to be repaired / salvaged.
• Prints / folds / stuffs / stamps invoices / files copies.
• Provides as needed support to Branch including but not limited to : HR issues, sales, cycle counts; inventory reports (value added / adjustments), receiving, run specialized reports (SX.e / Invoice exception / customer order), system maintenance.
• May have Branch A / R responsibility in conjunction with Corporate.
• Reviews and analyzes Branch operation reports. Manage office supplies and office equipment maintenance repairs.
• Sets up and enforces controls for proper flow of all paperwork at Branch.

LANGUAGE SKILLS — Ability to read, analyze, and interpret general business policies and procedures.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS — Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

OTHER SKILLS / CERTIFICATION — Microsoft Suite—Word, Outlook, Excel, PowerPoint (Intermediate and Advanced)

REASONING ABILITY — Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS — The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand, walk, and sit.  The employee must regularly lift and / or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT — The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate. Proper safety equipment such as protective eyewear, earplugs, and steel toe shoes may be required.

Woodgrain is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

Woodgrain is a drug, alcohol, and tobacco-free workplace. All offers of employment are contingent upon pre-employment background and drug screening, and some positions require a fitness for duty test.

Salary : $25