Temporary Part-Time HR Administrator

Location: Dayton, OH (On-site)

Job Type: Part-Time, Contractor, Temporary (6-month project with possibility of extension)

Schedule: Monday – Friday, 8:00 AM – 4:30 PM

Salary Range: $16 – $20 per hour

About Woodhaven

Woodhaven Residential Treatment Facility is committed to providing exceptional care while fostering a positive and professional work environment for employees. We believe in supporting personal and professional growth while ensuring a strong foundation for compliance and efficiency within our HR department. Join our dedicated team and contribute to a meaningful project that will help streamline our HR operations.

Job Overview

We are seeking a detail-oriented and organized Temporary Part-Time HR Administrator to assist with a large-scale HR file digitization and compliance project. In this role, you will ensure that employee records are accurately scanned, organized, and maintained in accordance with company policies and legal requirements. This is an excellent opportunity for HR professionals, administrative professionals, or students looking to gain hands-on experience in HR operations.

Key Responsibilities

HR File Management: Scan, digitize, and organize HR files, including active and terminated employee records, I-9 forms, and compliance documents.

Data Retrieval & Entry: Retrieve and download employee records from Paychex (HR/payroll system) and ensure accurate file updates.

Compliance Audits: Conduct HR file audits (pre-hire & post-hire) to ensure all documentation is complete and compliant.

I-9 Compliance: Organize and maintain I-9 records, ensuring timely and accurate retention and verification.

Process Tracking: Utilize Microsoft Excel to track project progress and manage data efficiently.

Administrative Support: Assist with HR process planning, document organization, and general administrative tasks as assigned.

Required Qualifications

Education:

High school diploma or GED required.

HR, Business Administration, or related field students/interns encouraged to apply.

Experience:

At least 1 year of experience in HR administration, records management, or administrative support preferred.

Skills:

Strong organizational skills and high attention to detail.

Proficiency in Microsoft Excel (basic formulas, data entry, and tracking).

Familiarity with HR/payroll systems such as Paychex preferred.

Understanding of HR document retention policies and I-9 compliance (preferred).

What We Offer

At Woodhaven, we provide a supportive and structured work environment, along with:

Competitive hourly pay of $16 – $20 per hour

Hands-on HR experience in compliance and records management

Opportunities for professional development and potential project extensions

A collaborative team environment in a mission-driven organization

Our Culture

At Woodhaven, our company culture is built on:

Collaboration and Inclusivity: We believe that diverse perspectives foster innovation, and every voice is valued.

Continuous Learning and Growth: We provide hands-on opportunities for skill-building and professional development.

Open Communication and Transparency: We encourage feedback, engagement, and clear communication at all levels.

How to Apply

Submit your resume. For questions, contact HumanResources@woodhavenohio.com

Or text [513-202-3221].

Woodhaven Residential Treatment Facility is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

About Woodhaven - Havens of Ohio LLC

WOODHAVEN’s mission is to provide a warm, caring environment that centers on empowering clients to overcome obstacles in their lives caused by substance abuse. WOODHAVEN promotes a culture that attracts highly skilled and continuously developing staff that will deliver superior services to its clients. In doing so, WOODHAVEN’s clients, staff, and stakeholders’ lives are enriched.