Body Shop Administrative Assistant

Job Title: Body Shop Administrative Assistant
Experience: Entry-level or Associate
Company: Woodhouse Auto Family
Location: Collision Center; 11102 W Dodge Rd, Omaha, NE 68154
Job Type: Full-Time OR Part-Time (flexible schedule during business hours)
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Pay: $18.00 - $22.00 per hour; competitive pay based on experience and skills.

Company Benefits for Full-Time Employees:

• Health Insurance: Medical Health Savings Account, Dental, Vision
• Life Insurance
• Long-term and Short-term Disability Insurance
• Retirement Savings Plan: 401K Plan with company match
• Paid Time Off
• Bereavement Pay
• Employee Assistance Program

Additional Perks & Rewards:

• New Employee Referrals Bonus
• Customer Referral Bonus
• Employee of the Month Bonus
• Employee Appreciation Week: Company-wide appreciation event with giveaways and appreciation gifts.
• Employee Discounts: Includes vehicles, parts, services.
• Woodhouse Family Insurance: Employee discounts for Home and Auto Insurance.
• Growth Potential: Opportunities to be promoted within our company.
• Tuition Assistance Program: Automotive Technology or Collision Repair.
• Woodhouse University: Paid In-house Technician Trainings.
• Automotive Technician Paid Manufacturer Training: Includes travel and accommodations.

Woodhouse Auto Family is seeking a detail-oriented and highly organized Body Shop Administrative Assistant with some accounting experience to join our team at our Collision Center in Omaha, Nebraska. In this role, you will be responsible for assisting with the day-to-day operations of our body shop, managing administrative tasks, and handling accounting functions.

Since 1975, Woodhouse Auto Family has grown into one of the most reputable dealership groups in the Midwest. With 23 manufacturer brands, 22 dealerships, and over 1,600 dedicated employees, we are committed to delivering an exceptional customer experience every day. Our commitment extends beyond sales, service, parts and wholesale parts sales; we also have three state-of-the-art Collision Centers—two in Omaha and one in Blair, Nebraska—ensuring top-quality vehicle care. At Woodhouse, we believe that providing the best experience for our customers starts with creating the best environment for our team.

Qualifications:

• Currently pursuing or recently completed a Bachelor’s degree in Accounting, Business Administration, or a related field.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software
• Understands Body Shop operations and work environment.
• Solid understanding of accounting principles and practices.
• Possess excellent oral and written communication skills.
• Possess multitasking skills.
Excellent customer service skills.

Key Responsibilities:

• Perform daily administrative tasks such as answering phones, scheduling appointments, and managing customer inquiries.
• Maintain accurate records of repairs, estimates, and parts inventory.
• Process and track invoices, payments, and insurance claims.
• Assist with preparing financial reports and maintaining the shop’s budget.
• Prepare and reconcile accounts, including accounts payable and receivable.
• Support the team with payroll, billing, and other accounting duties as needed.
• Ensure compliance with industry regulations and company policies.
• Provide support to management with various office duties and customer service.
• Assist with parts ordering and receiving, and maintain vendor relationships.
• Help with marketing efforts, such as customer follow-ups, promotions, and communication.

Requirements

• Valid Driver’s License
• Post-offer background check and drug screening

Background Check: As part of our hiring process, we conduct background checks on candidates who receive a conditional offer of employment. This may include a review of criminal records, motor vehicle reports, employment history, sexual offender registries, and other relevant information. Background checks are conducted in compliance with applicable laws, and all candidates will be required to provide written consent before the check is initiated. A previous criminal record does not automatically disqualify you from employment; each case is reviewed individually.

Post-Offer Occupational Health Screenings: As part of the employment process, we’re committed to ensuring a safe, productive, and drug-free work environment. To achieve this goal, all prospective employees are required to undergo a drug screening following a conditional offer of employment.

Equal Opportunity Employer: We're committed to creating an inclusive environment for all employees and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, genetic information, pregnancy (including childbirth or related medical conditions), or any other characteristic protected by applicable law.

Learn more about our company by visiting our page woodhouse.com