Executive Assistant

Starting Date: Immediately

Woodland Hardwoods is passionate about creating premium quality wood products and making them available to the public. Working at Woodland means being open to learning and mastering general woodworking skillsets. Including milling, sanding, and flattening. Our products include live edge slabs, dimensional lumber, finished countertops, tables, mantles and stair treads.

Position Summary:
We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team with administrative, financial, and operational tasks. This role requires a proactive individual who can manage accounts payable and receivable, QuickBooks entries, vendor relationships, and supply orders, ensuring seamless day-to-day business operations. The ideal candidate thrives in a fast-paced environment and can effectively manage scheduling, procurement, and logistics to keep the office running smoothly.

Key Responsibilities:

Financial & Accounting Support:

• Manage accounts payable (AP) and accounts receivable (AR), ensuring timely payments and invoicing.
• Perform QuickBooks data entry, reconciliation, and financial tracking. work in conjunction with our CFO and provide necessary reports as requested.
• Monitor financial transactions, resolve discrepancies, and ensure accurate record-keeping.

Vendor & Supplier Coordination:

• Maintain relationships with vendors, suppliers, and service providers.
• Organize and place orders for office equipment, supplies, and materials.
• Track shipments, coordinate deliveries, and ensure timely receipt of supplies.
• Manage vendor contracts and service agreements. Communicate with clients and vendors on kiln schedules, drop off and pick up.

Administrative & Scheduling Support:

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Organize and maintain electronic and paper records, ensuring confidentiality.
• Assist with preparing reports, presentations, and correspondence.

Office & Operations Management:

• Oversee office supply inventory and place orders as needed.
• Ensure the efficient organization and distribution of supplies across departments.
• Coordinate maintenance and service for office equipment and workspace needs.
• Support general office management tasks as required.

Qualifications & Requirements:

• Proven experience as an Executive Assistant, Office Manager, or similar role.
• Proficiency in QuickBooks and experience with AP/AR processes.
• Strong knowledge of financial transactions, invoicing, and vendor management.
• Exceptional organizational and time-management skills.
• Ability to multitask and prioritize work effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software.
• Attention to detail and problem-solving abilities.
• Ability to work independently and take initiative.

Preferred Qualifications:

• Familiarity with procurement and logistics management.
• Knowledge of project management tools.

Compensation & Benefits:

• Paid Time Off – 120 hours after the first 90 days of employment
• Medical concierge services through Big Tree Medical
• Dental and vision coverage through Big Tree Medical – (GBS)
• Major medical coverage through Sedera
• Paid holidays
• Opportunities for year-end bonuses and ongoing education

How to Apply:

If you’re passionate about woodworking, eager to expand your skills, and ready to contribute to a quality-driven team, we want to hear from you! Please send your resume to hello@woodlandhardwoods.com.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Language:

• English (Required)

Ability to Commute:

• Rocheport, MO 65279 (Required)

Ability to Relocate:

• Rocheport, MO 65279: Relocate before starting work (Required)

Work Location: In person

Salary : $45,000