Administrative Assistant

Job Description

Established and growing veteran-owned relocation company seeks enthusiastic and opportunistic Administrative Assistant to support our dynamic team. Since 1914, we have been providing full-service moving and storage solutions and freight hauling services to residential, corporate, military, and government customers. Our reputation has been built on teamwork, reliability, quality, and excellence, and our dedicated team of relocation professionals continually strives to achieve more out of life. We are looking for a like-minded Administrative Assistant who does the same and can help to uphold our high standards for continued growth.

As an Administrative Assistant with our team, you will serve as a liaison between customers and staff to ensure information is appropriately communicated and documented for a smooth relocation experience. This full-time, multi-faceted role requires close coordination between the Operations, Sales, and Accounting Departments on a daily basis. Additional responsibilities include, but are not limited to, the following:

• Answers phones and assists/directs callers
• Researches and responds to various verbal/written inquiries and requests for information via phone, fax, e-mail, etc.
• Scans documents to create electronic files for processing and routes each time-sensitive document to appropriate entities within prescribed timeframes for compliance (i.e. paysheets, weights and inventories to carriers, base packet submissions, invoices and supporting shipment documents, etc.)
• Appropriately files various shipment documents in a timely manner and maintains accurate, up-to-date, complete, and organized records in both electronic and hard-copy formats
• Assembles and submits document packets required for dispatch, billing, sales, and compliance purposes
• Provides other administrative support to staff as necessary and assists staff members with special projects as assigned
  
  

This opportunity involves heavy data entry, scanning, document prep, phone work, and time-sensitive deadlines related to the transportation and relocation industry. The ideal candidate will work quickly and efficiently without sacrificing quality of work in a fast-paced environment. Must also possess a desire to be promoted beyond the Office Assistant position and ultimately demonstrate the effort necessary to do so since we strive to promote from within as often as possible. If you are a team player who pushes to get ahead, then we want you!

Requirements:

• 18 years old with a valid Driver’s License and reliable transportation to/from work
• A keen attention to detail for ensuring accurate and complete records
• Alphabetical filing along with exceptional organizational and investigative skills
• A positive, service-oriented attitude along with excellent follow-through abilities
• An ambitious and proactive work ethic, along with an ability to meet critical time-sensitive deadlines
• Strong computer skills (MS Office, CRM and/or QuickBooks experience are a plus!)
• Excellent verbal and written communication skills using the English language
• A strong grasp of fundamental accounting concepts along with an ability to perform basic, error-free calculations
• Drug free (mandatory pre-employment drug test)
• Mandatory background check
  
  

This is an excellent opportunity for a career-minded professional to gain invaluable experience and grow into a leadership or management role within our organization. We offer a dynamic work environment, competitive pay with comprehensive benefits (including, but not limited to, health/dental insurance, 401K with employer matching and tuition reimbursement!), professional development, and exceptional promotional opportunities for motivated individuals. Get your career moving and APPLY TODAY!

E.O.E.

Company Description

Woodland Moving and Warehouse is a premier moving, hauling, and storage provider to residential customers, corporate accounts, transitioning service members, and government agencies. Our commitment to quality, training, and integrity remains our top priority. As a veteran-owned organization, we employ a performance-based, growth-oriented, and mission-focused culture dedicated to maintaining the highest standards for everyone's mutual benefit. Since we strive to promote from within as often as possible then get your career moving and APPLY TODAY!

Woodland Moving and Warehouse is a premier moving, hauling, and storage provider to residential customers, corporate accounts, transitioning service members, and government agencies. Our commitment to quality, training, and integrity remains our top priority. As a veteran-owned organization, we employ a performance-based, growth-oriented, and mission-focused culture dedicated to maintaining the highest standards for everyone's mutual benefit. Since we strive to promote from within as often as possible then get your career moving and APPLY TODAY!