What are the responsibilities and job description for the Accounting Director position at Woodland Park?
Department
Finance
Location
City Hall
Position Type
FT Employee
Salary
$105,000 - $120,000
Date
2025.03.17
Description
Position closes April 11, 2025
The Accounting Director is responsible for supervising operations of the finance department, including general ledger, sales tax, accounts payable, accounts receivable, payroll, purchasing, auditing, investments, financial reporting, internal controls and special projects. Personally handles more important, confidential accounting matters. Development of policies, procedures, and systems. The position is responsible for performing technical and professional accounting work including general ledger account research, preparation of various reconciliations, account analyses and general account reporting. The position requires hands on accounting and financial analysis work, as well as coordination and monitoring of multiple assigned projects with assigned deadlines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manages a variety of technical accounting and analysis functions for the City; evaluates and analyzes financial issues and policies and recommends solutions as needed.
- Prepares and completes routine and annual financial reports, for internal and external use, including the City’s Annual Comprehensive Financial Report.
- Responsible for the general ledger, records journal entries, reconciliations and leads year-end close process.
- Manage fixed asset schedules.
- Arranges for and supervises the City’s annual financial audit. Coordinates and/or performs internal/external audits.
- Maintain reporting and financial compliance with other governmental and regulatory agencies.
- Serve as the City Treasurer and oversee all Finance Institution relationships, cash management and investment activities.
- Assists other City departments with the development and implementation of processes and/or special projects that contribute to or affect the financial systems of the City.
- Reviews and responds to inquiries from other City departments, citizens, etc., pertaining to financial or accounting procedures.
- Manage accounts receivable, accounts payable, sales and lodging tax collections, fixed assets schedules, and purchase orders functions.
- Oversee City’s biweekly payroll processing, quarterly 941 submissions and quarterly state reporting.
- Develop and provide written and oral presentations to the City Council, boards and commissions, public and City departments as needed.
- Conduct research, prepare and present studies, status reports, and proposed policies, plans, procedures to the City Manager and City Council.
- Approves or personally prepares deposits and maintains appropriate records.
- Assist in monitoring developments and legislation related to financial matters to ensure compliance of City accounting procedures, evaluate their impact upon City financial operations and programs, and make recommendations for policy and procedure improvements.
- Maintain productive working relationships within the department and with representatives of the community at all levels, including elected officials, staff, business, civic, and agency personnel, and citizen groups.
- Assist in developing department goals and objectives; assist in the development and implementation of policies and procedures.
- Maintains and updates capital asset records including additions, deletions, transfers, depreciation, verification and preparation for annual audit and reporting.
- Reviews Accounting/Finance employees work for accuracy and completeness, including accounts payable, cash receipts, accounts receivable, and acts as back up when applicable.
- Fosters cooperation, a healthy work environment, responsiveness to customers, and continuous improvement within the Finance Department.
- Able to perform all GL Accountant, Sales Tax Accountant, Finance Administrative Assistant/AP Clerk job duties. Serves as back-up when necessary.
- Assists in the development of the Finance department annual and long-range goals and objectives.
- Manages records management of Finance department documents.
- Advisees and training other departments in regards to Finance policies and procedures.
- Conducts research on various topics and works on special finance-related projects as requested.
- Keeps abreast of current trends and practices in governmental accounting.
- Performs related work as assigned by City Manager.
Additional Duties:
Serve as Treasurer as appointed by City Council
2. Attend City Council Meetings
SUPERVISION RECEIVED
Reports to the City Manager
SUPERVISION EXCERCISED
Finance Administrative Assistant/AP Clerk, Sales Tax Accountant, GL Accountant and other as assigned.
MINIMUM QUALIFICATIONS:
Education and Experience
1. A Bachelor’s degree from an accredited four-year college or university in Finance,
Accounting or a closely related field. Master’s degree preferred.
2. Minimum of five years of experience in accounting, preferably in the governmental sector.
3. A wide range of accounting experience desired, including payroll, accounts payable,
accounts receivable, general ledger, cash management and internal controls.
4. Equivalent combination of education and experience that meet the minimum requirements may be considered.
5. CPA, CPFO, or CGFO certification preferred.
6. A valid Colorado driver's license or ability to obtain within 6 months of hire.
Necessary Knowledge, Skills, and Abilities
- Knowledge of governmental accounting practices and procedures, and advanced principles and practices, including fund accounting, financial statement preparation, methods of financial reporting (GASB experience), and Generally Accepted Accounting Principles (GAAP).
- Knowledge and understanding of applicable federal, state and local laws and regulations pertaining to financial operations of a municipal government.
- Skill and experience in preparing monthly and quarterly financial reports.
- Skill and experience in handling conflict with courteousness and composure.
- Skill and experience in developing and maintaining accounting and control procedures.
- Skill and experience in evaluating and reconciling complex financial data to arrive at accurate conclusions and recommendations.
- Ability to work effectively in a team environment.
- Ability to listen well and communicate effectively orally and in writing with various audiences.
- Ability to exercise discretion or independent judgment.
- Ability to establish and maintain effective working relationships with City employees, management, other jurisdictions and the general public.
- Ability to analyze data, issue findings, and develop recommendations.
- Ability to interpret, understand and comply with complex statutes, ordinances, regulations, standards, and laws.
- Ability to assist in developing, implementing, and evaluating policies and procedures.
- Ability to research, develop and lead formal and informal presentations and discussions with diverse groups.
- Ability to prepare clear and concise reports and to compile and analyze financial statements and reports.
- Skill in the operation of listed tools and equipment.
TOOLS AND EQUIPMENT USED
Personal computer, including operating systems, database, spreadsheet, word processing, and
other program specific applications; calculator; phone, copy and fax machine; general office
machines, equipment and tools.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable qualified individuals with disabilities to perform the
essential duties and responsibilities.
While performing the duties of this job, the employee is frequently required to sit, talk, hear, or
walk; use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands
and arms. The employee must occasionally stoop or kneel. The employee must frequently lift
and/or move up to 10 pounds, and occasionally lift and/or move up to 40 pounds. Specific vision
abilities required by this job include close vision and the ability to adjust focus. Hand-eye
coordination is necessary to operate computers and various pieces of office equipment.
WORK ENVIRONMENT
Work is performed mostly in an office setting. The noise level in the work environment is typical
of the modern office, and is generally quiet to moderately noisy.
SELECTION GUIDELINES/ADDITIONAL INFORMATION
Formal application, rating of education and experience, oral interview and reference check; job
related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position of the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.
Benefits
Excellent benefits package including medical, dental, vision, std/ltd, 401A 5%contribution from City, 457, basic life insurance policy, VTO, PTO accruals
Salary : $105,000 - $120,000
