What are the responsibilities and job description for the Sales Tax Accountant position at Woodland Park?
Department
Finance
Location
Default
Position Type
FT Employee
Salary
$24.23/hr - $29.68/hr
Date
2025.03.26
Description
Application Closes April 11, 2025
SUMMARY
Performs a variety of complex accounting functions as required to maintain financial and sales tax computerized records and deals with detailed record and information accounting duties in the areas of bank account reconciliations sales/use tax and business licensing. Prepares sales/use tax determination of delinquencies and follows through to compliance with the sales tax code and collection. Assists Finance Director and Accounting Manager in all aspects of accounting functions as needed.ESSENTIAL DUTIES AND RESPONSIBLITIES
- Reviews, balances, and deposits all sales/use tax and business licensing revenues.
- Performs the calculation of permit use tax liability and prepares sales tax and license liability assessments insuring accuracy and adherence to tax administration/business licensing code.
- Assists public with both sales/use tax and licensing procedures and collections. Answers inquiries from permit applicants/commercial businesses regarding tax collection, legislation and licensing procedures.
- Reviews daily sales tax deposits; investigates and resolves inconsistencies and error reports.
- Approves new business licenses. Reviews, data entries, and deposits sales tax and licensing revenue.
- Prepares delinquencies, assessments, and citations for taxpayer accounts. Follows up on assessment letters, delinquent taxpayers, and court citation documents, testifies at hearings. Files liens and applies other enforcement procedures as outlined in City ordinances. Serves as City’s compliance officer concerning all sale/use tax and business licensing issues.
- Performs sales and use taxpayer audits and reviews as is warranted.
- Compiles data and develops charts for monthly/year end reports.
- Prepares and issues yearly license renewals.
- Calculates quarterly sales tax liability and prepares reports/remittances to the City, County, and State.
- Oversees Accounts Receivable (AR). Completes relevant journal entries to reflect revenues in the appropriate accounts in the General Ledger (GL).
- Assists with Accounts Payable (AP) in particular ‘house accounts’ to include reconciliation of credit card purchases, and gas cards. Completes relevant journal entries to reflect purchases in the General Ledger (GL).
- Assists with the City’s financial accounting and reporting including internal financial reports for management, status reports for budget maintenance, and fund accounting entries.
- Assists with accounting for fixed assets of the City and related depreciation to include land, buildings, construction-in-progress, improvements, machinery and equipment, and infrastructure.
- Assures compliance with all City revenue ordinances (i.e. sales; use; franchise taxes; etc.).
- Maintains required policies and procedures at the direction of Accounting Director with regards to the City’s accounting and financial reporting and internal controls.
- Assists with the City’s annual independent audit and preparation of the City’s Annual Financial Report.
- May act as lead worker with part-time or temporary employees or volunteers as assigned.
ADDITIONAL RESPONSIBILITIES
- Serves as backup for other finance department positions as needed; assists with daily post office and bank trips as needed.
- Assists with front desk duties; fills in for receptionist as needed.
- Participates in various employee committees as needed or directed.
- Assists with special projects as assigned by the Accounting Director.
- Attends workshops, seminars, and schools as applicable.
- Other related duties as assigned.
SUPERVISION RECEIVED
Reports to the Accounting Director.
SUPERVISION EXCERCISED
None.
EDUCATION AND EXPERIENCE
- High school diploma or equivalent with course background in accounting; finance or some other related field.
- Three (3) to five (5) years of progressively responsible related work experience providing training and general accounting or financial analysis ; two (2) years of which must have been within the auditing/accounting/finance department.
- Bachelor's degree in Accounting, Finance, Business Management or closely related field, preferred.
- Three (3) to five (5) years' experience performing financial analysis or general accounting functions/reconciliations, preferred.
- Equivalent combination of education and experience may be considered.
KNOWLEDGE, SKILLS, AND ABILITIES
- Working knowledge of basic governmental accounting principles with an understanding of debits; credits; accounts payable; accounts receivable; invoices; statements; purchase orders and budgets.
- Working knowledge of basic sales and use tax code/collections and compliance practices.
- Experience with Microsoft Office Excel; Word; PowerPoint and Outlook.
- Ability to perform math computations quickly and accurately.
- Ability to communicate effectively verbally and in writing.
- Ability to establish effective working relationships.
- Working knowledge of personal computers and financial accounting software.
- Skill in the operation of listed tools and equipment.
TOOLS AND EQUIPMENT USED
Personal computer, telephone, copy machine, fax machine, printer and calculator.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties and responsibilities.
While performing the duties of this job; the employee is frequently required to sit; talk; hear; or walk; use hands to finger; handle; feel or operate objects; tools or controls; and reach with hands and arms. The employee must occasionally stoop or kneel. The employee must frequently lift and/or move up to 10 pounds; and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
WORK ENVIRONMENT
Work is performed mostly in an office setting. The noise level in the work environment is typical of the modern office; and is generally quiet to moderately noisy.
SELECTION GUIDELINES
Formal application rating of education and experience oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position of the work is similar related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
BENEFITS
Excellent benefits package including medical, dental, vision, std/ltd, 401A- 5% contribution from City 457, basic life insurance policy, VTO, PTO accruals.
Salary : $24 - $30
