What are the responsibilities and job description for the Administrative Assistant position at Woodlands Academy of the Sacred Heart?
Description
Woodlands Academy is seeking an Administrative Assistant. The Administrative Assistant reports to and works closely with the Head of School and serves as a liaison and support to the Board of Trustees and Leadership Team. The Administrative Assistant provides consistent, confidential, and professional administrative support in order to maintain the well-being of the school and the broader community. The Administrative Assistant supports the short- and long-term goals and institutional projects. The Administrative Assistant also supports the Board of Trustees and its standing committees and embodies and communicates the school’s mission and core values. The Administrative Assistant should possess the ability to balance attention to detail with a view of the larger picture, patience, a sense of humor, creative problem-solving skills, the ability to manage multiple projects at one time, and a commitment and desire to serve in a Sacred Heart school and model the Goals and Criteria of Sacred Heart Schools.
Woodlands Academy of the Sacred Heart is one of 25 Sacred Heart schools in the United States and Canada. Sacred Heart education at Woodlands Academy is distinctive and emphasizes best practices for the education of girls and innovative practices for academic excellence. Established in 1858, the school forms global citizens and transforms young women through a dynamic of relationships that responds to the dignity of each member of the school community.
Responsibilities include:
- Promote the school’s mission in the form of the Goals and Criteria of Sacred Heart Schools, making them the center of all decisions and actions
- Organize and review priorities with the Head of School
- Schedule, maintain, and confirm the Head of School’s appointments and calendar activities
- Assist the Head of School with work and events related to the Board of Trustees
- Provide support to the development activities of the school
- Circulate agendas for the Board of Trustees and Leadership Team
- Maintain all Board of Trustees records and assist the Board committee chairs as requested
- Provide general clerical duties and administrative support to the school
- Assist in planning campus-wide events
- Do research as requested
- Serve on the Crisis Team and assume responsibility for annual updating of crisis materials
- Manage the completion of annual educational surveys and accreditation documents
- Support an atmosphere of trust and openness and respect, affirm, and protect the dignity and worth of each member of the community
- Assume responsibility for other projects as assigned by the Head of School
Requirements
- Experience managing an office preferred
- Strong interpersonal skills
- Highly professional with a great understanding for strong ethical standards in managing confidential situations with extreme discretion, respect, and sensitivity
- Excellent written and oral communication skills
- Excellent organizational skills coupled with a high degree of flexibility
- Technology skills including advanced Excel, Word, and Outlook. Knowledge of Blackbaud a bonus
- Proven success at working collaboratively and efficiently on a creative and goal-oriented team
- Able to make quick decisions, take initiative, and prioritize tasks
- Is accessible, approachable, and welcoming and reflects this in supporting the office of the Head
- Warm and personable with patience and a good sense of humor
- High-energy and enthusiastic about working in an academic atmosphere
- Ability and desire to support, implement, and model the Goals and Criteria for Sacred Heart Schools
- Ability to manage a variety of projects with minimal supervision
- Enjoys working with children
