Property Manager

Property Manager

Established: 10/13/2020

Revised: 1/20/2025

$42,000 Benefits

General Statement of Duties:

Not open to Woodrun Residents.

Manage the daily operations of the Woodrun Association Office. Assume supervisory responsibility in establishing objectives and priorities, assuring work is performed in a timely manner. Perform administrative work by assisting community members with move in, move out procedures, accessing amenities to include oversite of community amenities, and daily operations within the community. Maintain daily accounts payable, accounts receivable, and payroll. Perform all duties in accordance with the governing by-laws of the Woodrun Association.

Examples of Duties:

· Supervises the daily operation of the Woodrun Association office with the assistance and oversite of the, Office Board Director. Ensuring general office duties, to include; answering the phone, and returning all missed phone calls in a timely manner, responding to all incoming emails, and assisting incoming walk-in traffic in a professional and courteous manner.

· Maintains familiarity with the Woodrun By-laws, Rules and Regulations and undocumented policies as amended and updated periodically by the Board. Ensure knowledge is up to date and correct as questions from the community arise.

· Maintain accounts receivable, ensuring updates on daily changes within ownership, communicating with local Attorney’s offices, Register of Deeds, CPA’s, or Accountants and membership. Keep accurate daily record of addresses, phone numbers, email address, and contact information on each member owner for purposes of collecting association dues yearly, from both members and associate members, within quarterly collection periods.

· Receive payment and maintain a log of availability for all amenities to include, boat dock fees, boat storage fees, campground fees, clubhouse rentals, boat passes, construction road damage fees, maintenance income, and snack shake income.

· Assist maintenance staff with member requested work orders, and maintain a log of each.

· Collect building plans and forward to the Director Chair for their review.

· Prepare bank deposits for Board Treasurer, monitor bank accounts, and alert Treasurer of necessary timing for bank transfers.

· Follow up on accounts unpaid, and administer late fees, supplying the Woodrun Attorney with a copy of records.

· Maintain accounts payable by keeping accurate logs of all bills due, receipts of service, ensuring Board approval with signatures, entering them into the accounting system for payment and accurate-good practice-record keeping history, in accordance to the yearly budget-alerting the Board Treasurer when budgets are close to drawn and overdrawn.

· Maintain correspondence with the gate attendants within the guardhouse, ensuring pertinent information is passed onto the Security Board Member. Maintain security RFID stickers for each member, associate member and family member through the Butterfly program.

· Assist Board Treasurer in statement preparation for board meetings, monthly. On yearly basis, assist with Board elections as needed.

· Create and distribute payroll checks every two weeks. Maintain accurate payroll records. Create and submit all government payroll reports including tax deposits, quarterly 941 and unemployment reports year to end FUTA report, W2’s and 1099’s.

· Ensure all insurance policies are up to date and paid on each employee, the Board of Directors, and the community grounds.

· Balance statements for all Woodrun accounts monthly, and yearly with oversite from the Board Treasurer and CPA or Accountant.

· Assist in general typing of official correspondence as requested by the Board Directors.

· Attend regular and special board meetings to assist with preparation as needed by the Board Directors, and to maintain updates of community changes.

· Maintain communication with Duke Energy ensuring Lake access to the Woodrun community.

Recruitment Standards:

· Knowledge of accounting systems-Quick books specifically

· Knowledge of Payroll, State, and Federal regulations

· Knowledge of Accounts Payable and Accounts Receivable

· Knowledge of general office responsibilities, computer systems, telephone, fax, email

· Ability to communicate orally and in written form

· Knowledge of property management within a large community association.

Typical Qualifications:

:

Prefer associate’s degree or higher in Finance, Accounting, or Business Administration Technology

3 years of Property Management

Working knowledge of Quick books accounting system

Must complete required training for Quick Books within 6 months of employment

Must complete Notary training within 1 year of employment

Supplemental Information:

:

Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, driving an automobile, or use of PC or other VDT’s to accomplish work objectives. No specific physical demands are required. Mental demands and normal stress regarding achieving work deadlines are present.

:

1.) : Working environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat, and ventilation; environment is organized and stable.

2.) : Work presents no significant hazards to employees

Job Type: Full-time

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person

Salary : $42,000 - $45,000