What are the responsibilities and job description for the Administrative Support Specialist position at Woods Hole Oceanographic Institution?
Job Summary
This position provides day-to-day administrative support for the Shipboard Scientific Services Group (SSSG) within the Marine Operations Department. The role involves collaborating with department personnel to maintain sponsor compliance, track program and project budgets, and prepare proposals.
The ideal candidate will have excellent interpersonal skills, be able to work independently, and demonstrate a high level of organization and attention to detail.
Main Responsibilities:
- Maintain accurate records and files
- Prepare and process timecards and expense reports
- Collaborate with SSSG-related teams on budget tracking and procurement
- Coordinate meetings and events
- Provide support for proposal development and reporting activities
Requirements:
- Associate or Bachelor's degree in business administration or a related field
- 1-3 years of experience in a non-profit setting
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
