What are the responsibilities and job description for the Procurement Manager position at Woodstock Sterile Solutions?
Woodstock Sterile Solutions is driven to positively impact global healthcare by providing our partners the best quality solutions to their sterile development and commercial needs. We are a growing organization with a bright future, and we are looking for motivated and experienced team members. We offer a comprehensive benefits and a generous Paid Time Off package. This position is on site, Monday through Friday, with some hybrid flexibility after training period.
I. Position Overview: |
The Procurement Manager will oversee the sourcing, negotiation, and purchasing of materials, services, and equipment critical to pharmaceutical manufacturing operations. This role ensures cost efficiency, quality, and timely delivery of goods to support production schedules while maintaining compliance with regulatory and company standards. The ideal candidate will collaborate with cross-functional teams, develop supplier relationships, and implement procurement strategies to optimize the supply chain.
II. Specific Duties, Activities, and Responsibilities: |
Key Responsibilities:
- Strategic Sourcing and Supplier Management
- Develop and execute sourcing strategies for raw materials, packaging, and equipment.
- Proactively negotiates strategic competitive pricing, challenges the supplier and looks for creative solutions to ensure cost competitiveness and service.
- Identify, evaluate, and select suppliers to meet quality, cost, and delivery requirements.
- Establish and maintain strong supplier relationships to ensure reliable supply and continuous improvement.
- Build expertise and relationships for importing pharmaceutical and packaging materials, with an understanding of customs clearance.
- Procurement Operations
- Oversee day-to-day procurement activities, including placing purchase orders, monitoring order status, and ensuring timely delivery.
- Manage procurement budgets and contribute to cost-saving initiatives.
- Resolve supply issues, such as material shortages or delivery delays, promptly and effectively.
- Compliance and Risk Management
- Ensure all procurement activities comply with FDA, cGMP, and other regulatory requirements.
- Monitor supplier performance and conduct regular audits to maintain compliance with quality standards.
- Identify and mitigate supply chain risks to minimize production disruptions.
- Cross-Functional Collaboration
- Partner with Quality, Production, Engineering, New Product Development and Finance teams to align procurement with operational goals.
- Support new product launches and process changes by sourcing new materials or suppliers as required.
- Data Analysis and Reporting
- Track and analyze procurement metrics, including cost savings, supplier performance, and inventory levels.
- Prepare and present reports to management on procurement performance and opportunities for improvement.
- Maintain effectiveness of the Quality System components relevant to this position.
- Identify, evaluate, and manage risk to ensure product quality. Communicate risk policies and processes throughout the organization.
- Other duties as assigned.
III. Position Requirements: |
Education or Equivalent:
- Minimum requirement of Bachelor’s Degree in Procurement, Supply Chain, Business Administration or related field, or equivalent work experience
- Qualification equivalent to APICS certification is a strong advantage.
Experience:
- A minimum of 7 years of progressively increasing experience in a procurement environment.
- Strong understanding of FDA, cGMP, and other regulatory requirements.
- Proven negotiation and contract management skills.
- Proficiency in procurement software and ERP systems, preferably JDE; along with excel.
- Excellent analytical, communication, and organizational skills.
- Prior experience in managing a team.
Knowledge/Skills Requirements:
- Strategic thinking and problem-solving
- Attention to detail and commitment to quality
- Strong leadership and team management skills
- Ability to work under pressure and meet tight deadlines
Physical Requirements:
- Frequent sitting, standing, walking, reading of written documents and use of computer monitor screen, talking, writing, listening
- Occasional climbing ladders/steps, walking up inclines and uneven terrain, reaching with hands and arms, stooping, kneeling, crouching, crawling, twisting, bending, handling, turning, balancing, carrying, grasping
- Occasional lifting and/or moving up to 20 pounds
Notice to Agency and Search Firm Representatives: Woodstock Sterile Solutions is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Woodstock Sterile Solutions employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Woodstock Sterile Solutions. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.
