Event Coordinator

Company Overview

Woolworth Theatre is dedicated to reviving the historical Woolworth building into a premier entertainment venue. Our mission is to create unforgettable experiences through music and events, driven by a passionate team committed to excellence in hospitality and event management.

Position Summary

As the Event Coordinator for the Woolworth Theatre and lounge, you will oversee all aspects of the event life cycle from executed contract hand-off to the day-of event execution. This role requires a detail-oriented hospitality professional with great communication skills and a passion for events.

Key Responsibilities:

• Manage private and corporate events booked at the Woolworth Theatre including the lounge
• Successfully manage hand-off from sales manager taking clients through detailed planning stages of event life cycle, building banquet event orders and identifying upsell opportunities
• Building and maintaining client relationships
• Conducting on-site walk-through appointments
• Conduct prompt and thorough response to clients - typically within 24 business hours or sooner
• Confirmation of event details such as menu, final guest count, floor plan, timeline, personal decor, etc for each client
• Manage expectations for event clients and clearly communicate client needs to the management and banquet staff
• Maintain relationships with various event vendors
• Ensure timeliness of billing/payment remittance in conjunction with the Sales Manager
• Organization of banquet event orders and general event information within the TripleSeat platform
• Attend and lead weekly BEO meetings to review upcoming events with management team
• Act as banquet captain for all private events including scheduling of event staff, training new hires, recurring training opportunities, etc
• Produce work schedules for event staff
• Responsible for final walkthrough of event setups ensuring attention to detail in both cleanliness and adherence to BEO, floor plans, etc.
• Work in concert with sales team to meet monthly revenue targets and goals

Requirements:

• Previous experience in catering, catering sales and event coordination required
• Open availability to work days, evenings, weekends and/or holidays
• Excellent interpersonal, communication and organizational skills - attention to detail is essential
• Desire to work in a high-volume, fast-paced environment.
• Proficiency in Google Drive, TripleSeat and knowledge of Toast point-of-sale a preferred.
• A passion for organization, a positive attitude, and an interest in learning the inner workings of event sales and planning from start to finish
• Strong leadership skills with capacity for development & future advancement

Job Types: Full-time

Shift: Day and/or evening, including weekends and holidays. Parking provided

Pay: $22/hr

Experience:

• 2 years hospitality experience (required)

Location:

• Nashville, TN (required)

If you’re ready to bring your creativity and passion for events to life at the historic Woolworth Theatre, we invite you to apply today and be part of our exciting journey!

Job Types: Full-time, Part-time

Pay: $22.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Evening shift
• Holidays
• Morning shift
• Weekends as needed

People with a criminal record are encouraged to apply

Application Question(s):

• It’s a month out from a large corporate event. You have a demanding client who has just requested additions to the event order. Tell us how you would respond to the client.
• Provide an example of how you would staff for a 200 person event with passed appetizers and a hosted bar package.

Ability to Commute:

• Nashville, TN 37219 (Preferred)

Ability to Relocate:

• Nashville, TN 37219: Relocate before starting work (Preferred)

Work Location: In person

Salary : $22