Office Assistant - Bilingual

Worcester Eisenbrandt (WEI) , a construction company specializing in historic restoration is seeking an experienced Bilingual Office Assistant  for its human resources department.

BASIC FUNCTION:

Under the direction of the director, perform a variety of general clerical and translating duties in support of the human resources office; answer phones, translate oral and written communications from Spanish to English; assist in employee requests.

ESSENTIAL DUTIES:

• Assist in monitoring the recruitment applicant tracking system,  assist with birthday  and  anniversary notices to employees.

• Attend and translate for applicants in interviews, conferences and special events as assigned; prepare materials and schedule appointments for interviews; transcribe and translate..

• Compile and assemble a variety of information; prepare and maintain files and records related to HR office functions, financial activity and assigned duties;; establish and maintain filing systems; prepare a variety of reports related to assigned activities as requested.

• Input a variety of data into an assigned computer system; maintain various automated records and files; generate a variety of computerized forms, reports and documents; verify accuracy of input and output data.

• Perform a variety of general clerical duties in support of an assigned office and/or worksite settings including translating, typing, filing, duplicating and distributing materials; prepare and coordinate schedules and calendars as directed.

• Assist in Processing employee and/or student pto records and other related forms and documents in assigned area; communicate absences to designated personnel.

• Provide assistance with conferences, meetings, workshops and other events as directed.

• Receive, greet and direct visitors interested in employment.   • Receive, sort and respond mail as assigned; prepare excel spread sheets for invoices.

• Respond to inquiries and provide a variety of general information and job posters to office staff for worksites,

• Translate communications

•  Drive to purchase requirements for the office or documents to the worksites,

• Type and translate letters, forms, memoranda, agenda items, bulletins, reports, brochures, invitations, requests, and other materials from detailed or rough copy; review and verify the accuracy and completeness of various documents; compose routine correspondence; proofread completed typing assignments; process forms and applications.

•  Assistant with onboarding

Requirements

• excellent speaking, reading and writing skills in Spanish and English
• Must have a drivers license,
• Profiency with the miscrosoft suite,
• Comfortable speaking in front of groups,
• Extremely organized and able to prioritize

If you are not on the Worcester Eisenbrandt career page APPLY HERE

It is the policy of Worcester Eisenbrandt, Inc. (WEI) to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, WEI will provide reasonable accommodations for qualified individuals with disabilities.

WEI, Inc. confirms work authorization through E-Verify, drug screening, background check and physical post job offer.