Office Coordinator

Job Summary
We are seeking a highly organized, computer savvy and detail-oriented Office Coordinator to join our team. The Office Coordinator would be responsible for overseeing our scheduling system and field workers. Ensuring that WBF clients are well-staffed, and field workers hours are reported accurately for payroll processing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsibilities associated with this job will change from time to time in accordance with the agency's program and business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those described below.

• Responsible for maintaining and verifying employee schedules in HHA Exchange and Connect Team systems.
• Maintains, creates and organizes field employee scheduled hours.
• Responsible for maintaining and verifying employee hours in the Paychex system.
• Responsible for fixing clock in/out in Paychex and HHA Exchange.
• Responsible for preparing payroll for HR by verifying hours and submitting an Excel spreadsheet.
• Maintains, creates and organizes field employee scheduled hours.
• Willingness to be in the field doing client home checks on field associates.
• Responsible for scheduling transportation with the company driver.
• Maintains schedule for training of new employees.
• Responsible for finding coverage for emergency shift change and or call ins.
• Responsible for completing employee write ups and all other communications with field workers.
• May assist office admin with DHHS training.
• Responsible for confirming that hours match the weekly pick-up sheet and master schedule.
• Responsible for reporting field workers hours to HR for payroll processing.
• Responsible for approving field workers time off in Paychex.
• Help out other office staff with tasks when needed.
• All other assigned duties.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

· Excellent with data entry

· Great communications with all levels of management and employees.

· Ability to guide and hold individuals accountable.

· Ability to work as a team member within the office.

EDUCATION AND EXPERIENCE:

Minimum Qualifications-

· At least 2 years relevant training/experience in an office setting

· Bachelor’s degree in office administration, Business Administration preferred.

· Must be detail oriented, experience a fast paced environment. Must be able to multitask efficiently.

• Must be proficient with knowledge of computers, working with Microsoft Office, Excel, PowerPoint and email using Outlook and all relevant software systems.

Required Knowledge, Skills, and Abilities-

• Knowledge of general office terminology, procedures, and equipment as well as business math.
• Ability to work independently, exercise good judgement, and make appropriate recommendations.
• Ability to prioritize workload, organize time and follow through with required and recommended tasks
• Education, training, and/or knowledge of the impact of home care individuals, children, and families, is desired.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekends as needed

Experience:

• Office administrative: 1 year (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Battle Creek, MI 49017 (Required)

Work Location: In person

Salary : $17 - $20