What are the responsibilities and job description for the Office Manager with Bookkeeping Skills position at Workbay LLC?
About Us
Workbay is an innovative tech company dedicated to transforming workforce development through our unique SaaS platform. We collaborate with chambers of commerce, educational institutions, and community organizations to connect individuals to meaningful job opportunities. As we grow, we’re looking for an organized and proactive Office Manager with bookkeeping expertise to support and streamline our operations.
Job Overview
We are seeking a highly organized Office Manager to join our Maitland, FL office. This role combines managerial bookkeeping, invoicing management, office administration, and employee management tasks. You will oversee daily office operations, manage financial record-keeping, handle invoicing (both sending and paying), track employee hours and project allocations, handle incoming mail, manage payroll, and complete state employee reporting.
The ideal candidate will be proactive, detail-oriented, and comfortable managing multiple tasks simultaneously.
Responsibilities
- Perform managerial bookkeeping tasks, including tracking and reporting employee hours, project time allocation, and associated expenses.
- Manage invoicing processes, including creating, sending, tracking, and paying invoices. Maintain and organize historical and current invoicing records.
- Manage payroll accurately and timely using payroll software (e.g., ADP, Rippling).
- Process and manage incoming mail and handle necessary follow-up tasks.
- Prepare and submit employee reports and compliance filings across various states.
- Oversee general office administrative duties, including ordering supplies, managing office logistics, and coordinating meetings.
- Maintain organized and accessible financial documentation, including invoices, receipts, and payment records.
- Liaise closely with the founder and team to streamline office operations and improve administrative efficiency.
Qualifications
- 3-5 years of bookkeeping, invoicing management, and/or office management experience.
- Proficient in QuickBooks (or similar accounting software) and payroll/HR software (Rippling, ADP, or similar platforms).
- Experienced with G Suite (Google Drive, Docs, Sheets) and comfortable learning new technologies.
- Exceptional organizational skills with a proven ability to manage multiple responsibilities efficiently.
- Excellent attention to detail, particularly in financial tracking and reporting.
- Ability to handle sensitive information confidentially and professionally.
- Strong interpersonal skills, able to communicate effectively with team members and external contacts.
Why Work with Us?
At Workbay, you’ll be part of a mission-driven organization making a significant impact in workforce development. You’ll enjoy a collaborative and dynamic work environment, directly contributing to organizational success with ample opportunities for professional growth.
How to Apply
Please submit:
- Your resume
- A brief cover letter detailing your relevant experience and organizational skills
- Two professional references
We look forward to your application!
Job Type: Full-time, On-site
Pay: $50,000.00 - $60,000.00 per year
Schedule:
- Monday to Friday, standard business hours
Work Location: Maitland, FL
Job Type: Full-time
Pay: $19.48 - $20.46 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
Ability to Commute:
- Maitland, FL 32751 (Required)
Work Location: In person
Salary : $50,000 - $60,000
