Buyer Supervisor

Job Description

Position Summary

The Buyer Supervisor is responsible for recommending procurement awards, overseeing procurement activities and overseeing the P-Card program. This position is governed by agency/ institution policy.

Job Duties and Responsibilities

Responsible for overseeing the University’s procurement card program, including issuing cards to authorized employees, monitoring transactions for compliance with university and state policies, reconciling monthly statements, training cardholders on proper usage, and addressing any discrepancies related to P-card purchases. Supervises a staff of buyers and administrative support personnel by interviewing, hiring, training, making work assignments, and evaluating job performance. Provides assistance to departments and vendors on current purchasing procedures, electronic purchasing system, purchasing laws, problem solving, product information, supply sources, customs and duty regulations, contractual terms, and conditions review. Reviews purchase requests and awards for compliance with state purchasing laws and regulations, examines specifications, justifications, and product test reports, and recommends contract awards. Assists buyers in writing specifications, product research, and alternative product recommendations. Interviews salesmen and industrial representatives, explains purchasing policies and procedures to vendors and institution officials, and advises officials on problems concerning supplies, equipment, and contractual services. Compiles various reports, assists in developing policies and procedures, attends various meetings, provides in-service training to subordinates, keeps abreast of purchasing regulations, and answers correspondence. Performs other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of state purchasing rules, regulations, and methods. Knowledge of market conditions and resources. Knowledge of agency/institution purchasing requirements. Knowledge of supervisory practices and techniques. Ability to research, prepare, and evaluate product specifications. Ability to prioritize work and assure compliance with state purchasing regulations. Ability to supervise a subordinate procurement staff.

Skills Considered Essential for Success

• Knowledge of the organization and administration of higher education.
• Knowledge of state, federal, and university rules, regulations and procedures.
• Ability to work in a diverse and dynamic environment.
• Ability to work collaboratively and independently with common goals as a part of a team.
• Ability to make sound judgments.
• Effective interpersonal communication, writing, and organizational abilities.
• Civility in all interactions.
• Demonstrate effective follow-up.

Required Education and/or Experience

The formal education equivalent of a bachelor’s degree with a major in general business, marketing or related field; plus three years of experience in purchasing or related area, including one year in a supervisory capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Education and/or Experience

University, Campus, and Community Description

Thank you for your interest in employment at the University of Central Arkansas.

Founded in 1907, UCA has an enrollment of nearly 10,000, of which more than 20% are graduate students. The university offers more than 150 undergraduate and graduate certificate and degree programs, including doctoral programs in six disciplines. The undergraduate student body consistently scores above the national average on the ACT exam. UCA is proud of its tradition of teaching excellence and its contributions to research, scholarship, and creative activities. UCA seeks to attract students and employees that are dedicated to building a culture of diversity, belonging, inclusion, and equity.

Desired start date 04/01/2025

Position Summary and Qualifications

License(s)/Certifications

Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Procurement Professional (CPP) or Certified Purchasing Manager (CPM) is a plus.

Physical Demands Checklist Sitting, Standing, Walking

Physical Exertion Administrative Work - Exerting up to 10 pounds, Light Work - Exerting up to 20 pounds

Job posted for the employer by: Workforce Connections, Arkansas Department of Commerce.

cvS2VaBCjx