Human Resources and Payroll Manager

Non-Profit Organization is seeking a Human Resources and Payroll Manager

JOB TITLE: Human Resources and Payroll Manager 

Job Summary:

The Human Resources and Payroll Manager oversees Human Resources, Payroll, and Health & Safety departments, ensuring compliance with employment laws, payroll accuracy, and the implementation of HR and safety strategies. This position supports the organization’s mission by fostering a safe, compliant, and efficient workplace while providing strategic guidance to leadership and in-house operations.

ESSENTIAL DUTIES: The preceding duties are examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed. Individuals must be able to perform the essential functions of the position satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The following are the necessary duties to be performed:

Human Resources Tasks: ● Reports to Executive Director

● Oversee the management of Human Resources, including recruitment, hiring, onboarding, and employee relations.

● Ensure compliance with federal, state, and local employment laws, including EEO and FLSA regulations.

● Serve as a resource for employees, addressing conflicts, grievances, and workplace concerns.

● Ensure all performance evaluations are completed by supervisors and managers.

● Develop and implement HR strategies, policies, and procedures to support organizational goals.

● Advise executives, managers, and supervisors on HR policy interpretation and application.

● Serve as the Corporate Compliance Officer, ensuring compliance with HR-related agency policies, payroll and Health and Safety.

● Manage employee training programs and evaluate performance to enhance job effectiveness.

● Assist staff with EDD forms like the DE 4, DE34, DE 1857A, and other EDD forms.

● Handle Unemployment claims, ensuring all the required backup documents are submitted timely and accurately.

● Represents the company in a professional manner at all times to customers, consumers, families and stakeholders.

● Establish trust and credibility with employees at all levels of the organization

. ● Must be able to meet the attendance requirements of the position.

Payroll Tasks

● Implement, maintain, and review payroll processing systems for accurate payroll transactions, including salaries, benefits, taxes, and deductions.

● Act as payroll backup and troubleshoot issues with the payroll agency.

● Ensure timely and accurate processing of W-2s and oversee all tax filings related to payroll.

● Facilitate audits by providing payroll records and documentation to auditors. Human Resources and Payroll Manager Job Description Page 1 of 3 Revised: December 2024 ABILITY COUNTS, INC. JOB DESCRIPTION

● Oversee the 401(k) program and coordinate related activities.

● Ensure compliance with federal, state, and local payroll laws.

● Oversee daily staff substitutions and ensure smooth transitions.

Health and Safety Tasks

● Provide guidance to Health & Safety personnel to maintain a safe and compliant workplace.

● Develop and enforce safety policies and programs in alignment with OSHA regulations.

● Coordinate safety training, risk assessments, workplace hazards prevention and workplace violence prevention.

● Collaborate with the Health & Safety Personnel to implement and maintain safety procedures.

● Develop, update, and implement health and safety policies, procedures, forms, training materials, and quizzes.

● Oversee the OSHA required forms such as Form 300, 300A, 301 are promptly documented.

● Handle all Worker's Competition claims timely.

ADDITIONAL DUTIES: ● Performs other duties as assigned.

● Works independently and as a team.

● Work independently to address challenges and make informed decisions supporting organizational objectives.

● Supervisory responsibilities to lower level staff

 REQUIREMENTS: Ten (10) years’ experience in the human resources field; Bachelor’s degree or equivalent in human resources management, business management or closely related field. Proficient in reading, writing and math skills; excellent communication and interpersonal skills. Proficient in Microsoft Word, Excel and other human resources software programs. Valid California driver’s license and driving record acceptable to insurance companies.

SKILLS, KNOWLEDGE AND ABILITIES: Ability to read, analyze, and interpret common and technical journals; financial reports; legal documents; respond to inquiries and complaints from staff, customers, and other stakeholders; define problems and present solutions; present the company in a professional manner to top management, public and the board of directors. Knowledge of mathematical concepts and operations; Federal, local and labor laws; human resources best practices and procedures. Excellent decision-making, problem-solving, and communication skills. Strong knowledge of California employment laws, payroll regulations, and OSHA guidelines. Proven ability to develop and implement HR policies and oversee payroll and safety operations.

Preferred

● HR certification (e.g., PHR, SHRM-CP).

● Experience in nonprofit or service-oriented organizations.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS: Office environment. Works well under pressure of deadlines. Specific vision abilities required by this job include close vision, color vision, peripheral vision and depth perception. Duties and responsibilities performed normally do require physical requirements including standing, walking, bending, squatting, and carrying, pushing, pulling and occasional lifting of material up to 30 pounds.

 BENEFITS: Covered Medical, Dental, Vision, and Life Insurance, 401(k) Plan with Company match, Vacation, Sick, Paid Holidays. For complete listing of Benefits see Human Resources