What are the responsibilities and job description for the Office Assistant • Alice position at Workforce Solutions Coastal Bend?
*This is a Work Experience (work-based training) position available through Workforce Solutions Coastal Bend. All candidates will be considered after program eligibility is determined.
Our company is searching for a professional office clerk to oversee all administrative and clerical duties. In this position, you will play an important part in assuring our company’s daily office operations run smoothly.
Your duties will include answering telephones, distributing mail, and maintaining company files. To succeed in this role, you must be a reliable and self-motivated with excellent organizational skills. Our ideal candidate will also be familiar with basic bookkeeping and office administration processes.
Responsibilities:
- Answer the telephone, distribute messages, and redirect calls to the appropriate department.
- Maintain company files and records to ensure they remain updated.
- Manage basic bookkeeping duties.
- Prepare and mail bills, contracts, and invoices.
- Help with office management and organization processes.
- Track inventory of office supplies and inform the management about any shortages.
- Schedule meetings and plan various department activities and calendars.
Requirements:
- High school diploma or equivalent qualification prefered.
- Outstanding communication and organizational skills.
- Must have excellent multi-tasking abilities.
