What are the responsibilities and job description for the Office Assistant position at Workforce Solutions Coastal Bend?
*This is a Work Experience (work-based learning) position available through Workforce Solutions Coastal Bend. All candidates will be considered after program eligibility is determined.
About the Office Assistant position
We are looking for an experienced Office Assistant who will organize the daily administrative operations of the company.
You should be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. We also expect you to be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Office Assistant responsibilities are:
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Find and address office-related malfunctions, responding to requests if needed
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Manage records ensuring accuracy and validity of information
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Work together with associates in order to optimize all office-related procedures
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Help to organize communications in a timely manner
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Help with scheduling and planning of events
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Manage office supplies and handle shortages if needed
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Help other departments ensuring compliance with established policies
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Build trusting relationships with suppliers, customers and colleagues
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Perform receptionist duties when needed
Office Assistant requirements are:
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Experience with office management procedures
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Good practical experience with “back-office” computer systems such as ERP, and MS Office
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Good experience in managing office equipment
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Strong organizational and time management skills
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Strong Analytical abilities and aptitude in problem-solving
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Excellent written and verbal communication skills
- High school diploma; additional qualification (e.g. as an Administrator) will be a bonus
