What are the responsibilities and job description for the Director of Finance and Administration position at Working Partnerships USA?

Working Partnerships USA Director of Finance and Administration San Jose, CA

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The Director of Finance and Administration is a strategic thought-partner and reports to the Executive Director. The Director provides leadership and coordination in the administrative, human resources, information technology, operations, finances, and accounting areas of Working Partnerships USA and our 501c4 Silicon Valley Rising Action.

Description

Do you find satisfaction in ensuring smooth and organized finances across a large variety of income sources? Do you love numbers almost as much as you love being part of an organization that does impactful work to change the financial landscape you live in? Do you enjoy being a “storyteller” of numbers, clearly communicating the how, what, and why things are the way they are? If so, we would love for you to apply to the Director of Finance and Administration position with Working Partnerships USA.

THE POSITION

The Director of Finance and Administration is a strategic thought partner with the Chief of Staff and reports to the Executive Director. The Director provides leadership and coordination in the finances, accounting, administration, information technology, operations, and human resources areas of Working Partnerships USA and our 501c4 Silicon Valley Rising Action. This position plays a critical role in collaborating with the senior leadership team in strategic decision-making and operations as we continue to enhance our campaign and program impacts in the years to come. The Director is a point of contact for external partners, including our bookkeeping firm, manages the flow of information and project details internally, and supervises other finance and administrative team members.

COMPENSATION AND LOCATION

Full-time, Hybrid-work position with onsite requirements in San Jose, California.

Increase your chances of an interview by reading the following overview of this role before making an application.

Annual salary range : $120,000 - $160,700, based on experience.

Generous benefits package, including full family health insurance and 401(k).

KEY RESPONSIBILITIES

Analyze and present financial reports in an accurate and timely manner and oversee all financial, project / program, and grants accounting.

Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors.

Oversee and lead annual budgeting and planning process with the ED.

Manage organizational cash flow and forecasting to support operational requirements.

Implement a robust contracts management and financial reporting system to ensure timely contract billing and collection.

Effectively communicate critical financial matters with programmatic and fundraising colleagues and to the board of directors.

Administer the AP and AR process, including all credit card delegation and transaction approval.

Oversee the organization’s grant invoicing processes with external funders.

Administration and Human Resources

Oversee the organizations’ human resources functions, including payroll, recruiting, and onboarding & offboarding.

Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.

Oversee Administrative and Facilities functions as well as facilities to ensure efficient and consistent operations as the organization scales.

Collaborate on staffing plans and workforce development with the Chief of Staff.

QUALIFICATIONS

Demonstrated commitment to racial, gender, economic, and environmental justice.

7-10 years of overall professional experience; ideally 6 years of broad financial and administrative management experience.

Experience with final responsibility for the quality and content of all financial data, reporting, and audit coordination for an organization or significant program area.

Proven track record in grants management.

Tech-savvy with knowledge of accounting and reporting software and experience selecting and overseeing software installations and managing relationships with software vendors.

Excellent communication and relationship-building skills with an ability to translate financial concepts with internal and external stakeholders.

Ability to wear many hats in a fast-paced environment.

Personal qualities of integrity, credibility, and dedication to our mission of building a multi-racial, feminist democracy and economy for all.

Experience overseeing or working in tandem with human resources functions (preferred).

Working Partnerships USA is an affirmative action employer, and we strongly encourage women, people of color, LGBTQ, and all qualified persons to apply for this position. We therefore make special efforts to recruit individuals from groups that are historically under-represented in professional environments, or that suffer broader societal discrimination.

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Salary : $120,000 - $160,700

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