What are the responsibilities and job description for the Executive Hospitality Coordinator position at Working Solutions LLC?
The Executive Hospitality Coordinator plays a critical role in ensuring the smooth operation of our facility's hospitality services, including events, guest experiences, and administrative tasks. This position demands a detail-oriented and proactive individual with expertise in hospitality management, event planning, and staff supervision.
Key Responsibilities:
- Develop and implement diverse entertainment programs, including dining, outdoor activities, and live music.
- Coordinate and execute special events, corporate retreats, and holiday celebrations, guaranteeing exceptional coordination and execution.
- Act as the primary point of contact for guest inquiries and concerns, resolving issues promptly and professionally.
- Cultivate a welcoming atmosphere, fostering positive interactions and building rapport with guests.
Dining & Food Service:
- Manage Executive Chef responsible for food safety, preparation, and delivery, dietary restrictions, and menus.
- Oversee inventory and beverage supplies, ensuring efficient stock levels.
- Supervise dining staff, providing training and guidance to ensure excellent service.
Grounds Maintenance & Facilities Management:
- Oversee maintenance and upkeep of lodge grounds, including landscaping, trails, and outdoor facilities.
- Coordinate and supervise maintenance staff or contractors for repairs and preventative maintenance of buildings, equipment, and infrastructure.
- Ensure cleanliness and presentation of all indoor and outdoor spaces.
- Monitor and maintain safety and security systems, including fire alarms and security cameras.
Administrative & Operational:
- Develop and manage budgets for entertainment and maintenance.
- Manage staff schedules and payroll, ensuring timely payment.
- Maintain accurate records of inventory and expenses.
- Ensure compliance with relevant regulations and licensing requirements.
- Recruit, train, and supervise staff, fostering a positive work environment.
- Work with vendors and suppliers, maintaining effective relationships.
Physical Requirements:
- Ability to stand and walk for extended periods.
- Ability to lift and carry heavy objects.
- Ability to work outdoors in various weather conditions.
- Ability to perform physical tasks related to grounds maintenance and event setup.
