Administrative Assistant

Workman Law & Litigation is dedicated to providing high quality, zealous and ethical representation to achieve the best possible outcome for each of our clients. We are a small but growing plaintiff’s law firm that believes in growth for both our employees and our firm. If you possess a growth-mindset, have a strong work-ethic and a desire to promote within our firm’s organizational structure, we want to talk to you!

We are looking for an Administrative Assistant who is self-motivated and a strong team-player who believes in and demonstrates strong customer service skills.

The best candidate is one who:

· will go above and beyond to help us deliver desired results

· is comfortable with changing technology

· is innovative and persistent when problem-solving

· can handle occasional high-stress

· will be inquisitive and assertive in the learning process

· expresses passion for the job and will maintain a positive and supportive attitude

Duties and Responsibilities:

· Answers and transfers phone calls; screens phone calls when necessary; fields client questions and/or complaints

· Welcomes and directs clients, potential clients, vendors and visitors

· Performs a variety of administrative duties; recognizes some information, decisions, documents and communication may be sensitive and/or confidential

· Creates electronic files for new and potential clients; completes the intake process for potential clients 

· Sends status letters to potential clients; update electronic records regularly

· Responds to and resolves administrative inquiries and questions

· Maintains office supplies and coordinates maintenance of office equipment

· Processes incoming and outgoing mail, maintains postage levels

· Advises litigation attorneys of daily incoming court-related mail

· Scans legal documents; files electronic and paper documents

· Maintains conference room; prepares conference room for official meetings

· Maintains monthly expenditure report

Required skills and abilities:

· Excellent verbal and written communication skills

· Excellent interpersonal and customer service skills

· Proficient in Microsoft Office Suite or related software

· Excellent organizational skills and attention to detail

· Intermediate level of understanding of clerical procedures and systems such as recordkeeping and filing

· Ability to work independently

· Ability to work well with team members and clients

· Strong time management skills

· Ability to work well under pressure

· Desire to help others in need of professional representation

Working Conditions

The Administrative Assistant works in a small office environment that is friendly, supportive and team oriented.

Performance Standards

The Administrative Assistant position will be evaluated against goals, objectives and performance factors.

Promotional Opportunities

· Pre-Litigation Assistant

· Litigation Assistant