What are the responsibilities and job description for the Executive Assistant position at Works by Jesse Debenedictis, LLC?
About WORKS by JD
WORKS by JD is a dynamic and growing company with projects spanning across HR, Marketing, Sales, Operations, Finance, Public Relations, Real Estate, and more. We are dedicated to excellence in every aspect of our work and are looking for an Executive Assistant who can help support our leadership team in achieving our ambitious goals.
Job Summary
We’re looking for a highly organized and proactive Executive Assistant to serve as a strategic partner to senior leadership. This role plays a critical function in supporting executive operations across multiple departments and ensuring communication, planning, and execution run smoothly. You will also be a key part of high-level decision-making, coordinating across departments including personal, works, real estate, recruiting, marketing, coaching, and funding.
Key Responsibilities
- Calendar & Schedule Management: Coordinate executive schedules, meetings, and appointments.
- Communication: Serve as a liaison for internal/external communications; manage emails, phone calls, and messages.
- Meeting Coordination: Prepare meeting agendas, take minutes, and track follow-ups.
- Project Support: Assist with special projects and conduct research and data collection.
- Travel & Events: Plan travel and company events in collaboration with other departments.
- Documentation: Create and maintain reports, presentations, and confidential files; manage KPIs.
- Operations: Handle expense reporting, vendor coordination, and office management.
- Process Improvement: Streamline administrative workflows and processes.
- HR Support: Aid in onboarding, team coordination, and workflow structuring.
- Marketing: Help organize and monitor marketing campaigns across departments.
- Sales: Coordinate with sales teams to ensure structured processes and clear pipelines.
- Project Planning: Facilitate organization and efficiency within project teams.
- Finance: Support pricing strategies, budgeting, and financial tracking.
- Public Relations: Identify PR opportunities and coordinate outreach for maximum visibility.
Qualifications
- Proven experience in a fast-paced administrative or executive support role.
- Excellent communication and multitasking skills.
- High level of professionalism, confidentiality, and discretion.
- Strong problem-solving abilities and initiative.
- Comfortable working across departments and managing varied tasks.
- Proficiency with Microsoft Office, Google Suite, and project management tools.
Why Join Us?
- Opportunity to work closely with top leadership.
- Broad exposure across multiple dynamic business areas.
- Be part of a high-energy, collaborative, and growth-focused team.
- Great benefits and opportunity for advancement.
Apply today to become a part of a fast-growing and mission-driven company where your organizational talents will directly impact our success.
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $55,000
