Executive Assistant/Office Manager

Summary

World Insurance is one of the fastest-growing insurance brokerage firms in the United States offering top products and services from major providers, combined with attentive service from local agents.

Founded in 2011, World now has over 2,200 employees in over 260 offices across North America. With a billion dollar investment and significant growth plans in the months ahead, there has never been a better time to join a great team that is changing the industry. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions.

Executive Assistant/Office Manager

Reporting to the Unit Leader, the Executive Assistant/Office Manager will provide high level administrative support and insight, guide initiatives with organization-wide impact, along with overseeing and maximizing the effective operations of the office. This position will work with internal and external stakeholders to ensure priority projects and strategic objectives are met.

In addition, this position will ensure that Leadership’s time is leveraged effectively, by engaging the right participants, setting the agenda, and ensuring the team is well prepared. The role requires and rewards a highly resourceful individual with strong emotional intelligence, motivation, and analytical skills.

Typical Duties And Responsibilities

• Provide full administrative support to ensure that the executive functions and office operate in an efficient manner
• Organizing the office layout, ordering supplies, and ensuring the office is well-maintained
• Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events.
• Reporting office progress to senior management and working with them to improve office operations and procedures
• Recording office expenditure, managing the budget, and processing invoices
• Respond to inquiries and communicate on behalf of Leadership
• Organizing company events, conferences including booking all travel
• Handling client billing, including accounts payable
• Other duties and projects as assigned.
  
  

Qualifications

• Ability to work independently in a fast-paced environment
• Possesses a passion to help team members
• Strong process and planning orientation
• Ability to enthusiastically support and promote firm leadership goals
• Must maintain client confidentiality; demonstrate integrity and code of ethics
• Accountable, adaptable, and flexible
• Attention to detail & ability to multi-task
• Strong verbal and written communication skills
• High level of team orientation; strong interpersonal communication skills
  
  

Equal Employment Opportunity

At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

To Executive Search Firms And Staffing Agencies

World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World’s property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World’s Human Resources Talent Department.