What are the responsibilities and job description for the Office Assistant / Office Manager (Part-Time) position at World Labs?
At World Labs, our mission is to revolutionize artificial intelligence by developing Large World Models, taking AI beyond language and 2D visuals into the realm of complex 3D environments, both virtual and real. We're the team that's envisioning a future where AI doesn't just process information, but truly understands and interacts with the world around us.
We’re seeking a detail-oriented and self-motivated Office Assistant / Office Manager to support the day-to-day operations of World Labs. This role is ideal for someone who enjoys wearing many hats—facilitating administrative tasks, organizing office logistics, and making sure our team has what it needs to succeed.
What You Will Do:
Act as the point of contact for office operations and general administrative support.
Manage and organize schedules, team meetings, and internal events.
Order office supplies, coordinate with vendors, and manage inventory.
Assist with onboarding and offboarding employees, including setting up workspaces and access.
Maintain a clean, efficient, and welcoming office environment.
Track and help manage budgets related to office operations.
Support occasional travel arrangements and expense tracking.
Coordinate with IT or Facilities contractors as needed.
Support the leadership team with occasional special projects and research.
Key Qualifications:
2 years of experience in office administration, operations, or related roles.
Excellent organizational and communication skills.
Proactive mindset and ability to manage time independently.
Comfortable with tools like Google Workspace, Slack, Notion, and basic spreadsheets.
Ability to handle sensitive information with discretion.
Prior experience in a startup or fast-paced environment is a plus.
Nice to have: Light HR, bookkeeping, or events experience.
Nice to have: An Interest in technology, design, or innovation.
Who You Are:
Fearless Innovator: We need people who thrive on challenges and aren't afraid to tackle the impossible.
Resilient Builder: Impacting Large World Models isn't a sprint; it's a marathon with hurdles. We're looking for builders who can weather the storms of groundbreaking research and come out stronger.
Mission-Driven Mindset: Everything we do is in service of creating the best spatially intelligent AI systems, and using them to empower people.
Collaborative Spirit: We're building something bigger than any one person. We need team players who can harness the power of collective intelligence.
We're hiring the brightest minds from around the globe to bring diverse perspectives to our cutting-edge work. If you're ready to work on technology that will reshape how machines perceive and interact with the world - then World Labs is your launchpad.
Join us, and let's make history together.
