What are the responsibilities and job description for the SALES ADMINISTRATOR/ OFFICE ADMINISTRATION position at Worldwide Equipment?
POSITION SUMMARY
Performs varied accounting and clerical duties to support the Truck Sales department, ensuring proper documentation is completed for all departmental transactions.
ESSENTIAL DUTIES and RESPONSIBILITIES
Track truck inventory, input vehicle specifications and picture sets, and add notes as units are sold in CRM System
Perform weekly inventory reconciliation and provide documentation of any discrepancy
Maintain sales logs and transfer logs, updating as needed
Prepare all required DMV paperwork on Sold Units
Ensure all documentation is kept in accordance with governing state laws
Data Entry and Maintain all Deal folders
Perform Warranty & Extended Warranty Filing and Registration
Prepare, review for accuracy and submit / process all deals to Home office
Prepare and request approval for all LPO’s for Parts, Service, and Vendors
File for claims on mis-builds and secondary freight
Assist with tagging and checking in units as they arrive at dealership
Track all current OEM sales promotions and programs
Assist with all accounting schedules and provide back up on all items
Assist with receiving and tracking of deposits on all sales
Schedule sales department drivers & transport vendors to pickup & deliver sold / stock trucks
Perform other duties as assigned by Management
SUPERVISORY RESPONSIBILITIES / ORGANIZATIONAL
STRUCTURE
- Reports to Sales Support Manager, otherwise to EVP of Truck Sales
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
