What are the responsibilities and job description for the P/T Administrative Assistant position at WOTM - Partners Professional?
Job Description
Job Description
Job Title : Administrative Assistant (Part-Time, Contract)
Location : Carlsbad, CA 92011 (100% Onsite), Compensation : $25 / hr. D.O.E.
Hours : 20 hours per week, Flexible schedule (4 hours per day, Monday-Friday)
Position Overview :
We are seeking a highly detailed and organized Administrative Assistant to provide executive support for our CEO at a dynamic life sciences / start-up company. This is a part-time, contract role based in Carlsbad, CA, with the potential to become permanent and full-time for the right candidate. The position will be based onsite in an ADU (Accessory Dwelling Unit) on our property.
Key Responsibilities :
- Screen and prioritize incoming emails for the CEO, flagging urgent matters and ensuring timely follow-up.
- Manage the CEO’s calendar, scheduling appointments, meetings, and travel arrangements with precision.
- Organize and maintain important documents and files, ensuring easy access when needed.
- Provide administrative support for team members and assist with day-to-day office operations.
- Coordinate virtual meetings via Zoom and other video conferencing tools.
- Collaborate with various teams, offering assistance with internal communication and task management.
- Handle sensitive and confidential information with discretion.
- Ability to multitask effectively in a fast-paced environment, staying organized while managing competing priorities.
Required Qualifications :
Company Description
Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.
Company Description
Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.
Salary : $25
