Logistics/Accounts Receivable Coordinator

Summary:

The Logistics/Accounts Receivable Coordinator works in the Woven Metal Products front office and is responsible for a variety of tasks, including coordinating outbound shipments, scheduling local deliveries/pick-ups, and processing documentation related to accounts receivable. The Coordinator will facilitate the entry of all Accounts Receivable data and work with the Shipping Department to coordinate outgoing shipments. Additionally, the Coordinator will communicate with freight companies and customers to ensure all jobs are shipped in a timely manner, according to the customer’s specifications. The Coordinator will serve as back-up to the Receptionist, answering phones and greeting office visitors, as needed.

Responsibilities:

Responsibilities will include, but are not limited to, the following:

• Serve as point of contact for inbound and outbound shipments
• Coordinate outgoing shipments while following all shipping procedures including creating packing list, labels, and bills of lading for shipments
• Contact shipping companies, issue purchase orders, and dispatch trucks, as required
• If shipment is hauled by Woven, communicate and coordinate load details with Shipping/Receiving Lead
• Keep track of upcoming shipments and help to ensure on-time shipments
• Detail daily route for company driver to ensure greatest efficiency
• Maintain an organized and up to date schedule of all inbound and outbound shipments. Keep the relevant department informed of expected delivery times.
• Work with Material Control to ensure inventory accuracy
• Participate in cycle counts and assist with other inventory-related tasks, as needed
• Provide excellent customer service and professional communications within brand standards
• Gather required documents and prepare customer invoices
• Monitor past-due receivables and coordinate payment with customers or internal sales team for follow-up
• Monitor E2 for unbilled packing lists
• Work with the Shipping Department to ensure all Accounts Receivable are processed in a timely manner
• Process Monthly Customer invoices for services and warehousing
• Communicate as needed with customers regarding financial requirements; resolve billing disputes, and process credits, as needed
• Communicate with Shipping & Receiving to keep up to date and resolve issues on customer invoicing
• Execute any, and all tasks assigned by supervisor
• Observe safety procedures at all times
• Uphold leadership values of integrity, excellence, innovation and collaboration, displaying respect and a positive attitude in all interactions with team members, customers, and vendors

Job Qualifications:

• High School Diploma or equivalent
• High attention to detail and commitment to accuracy
• Strong organizational skills
• Proficient in general computer knowledge, Microsoft Office Suite of products, and other job-related software, such as E-2 and SAP system, is preferred
• Basic knowledge of logistics, experience preferred
• Basic knowledge of accounts receivable, experience preferred
• Self-motivated, strong initiative, ability to focus in a busy office and to work under minimal supervision
• Understanding of the importance of confidentiality
• Excellent written and verbal communication skills
• Ability to be a team player and work with other staff members
• Ability to model, teach, and promote Woven Metal Product’s core values of reliable quality, a partnership attitude, and attention to detail

Join our team as a Logistics/Accounts Receivable Coordinator where you can contribute to fostering a culture of reliable quality, partnership attitude, and attention to detail.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $40,000 - $55,000