What are the responsibilities and job description for the County Records Manager position at Wright County?
JOB
Performs intermediate administrative work developing and maintaining policies and standards to ensure records security and full compliance with laws and regulations; leading the analysis and development of centralized design, deployment, and support of County paper and electronic records management programs; and managing the storage of County-owned records for the purpose of growth control, accessibility, and elimination of redundancy. Work is performed under the general direction of the Assistant County Administrator – Central Services.
EXAMPLE OF DUTIES
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Works with County Departments and legal counsel to establish policies to ensure the County complies with government laws, rules, and regulations regarding records storage, privacy classifications, and accessibility; ensures that authorized personnel or government agencies can efficiently retrieve stored records.Performs assessment of compatibility of electronic content formats with statutory regulations and proposes changes where necessary.Establishes and maintains contracts as needed for secure offsite storage and procurement of specialized storage solutions for non-electronic records; facilitates execution and maintenance of records retention and disposal plans for both electronic and paper records.Develops and maintains the official County records retention schedule and procedures for standardizing records management throughout the County; creates and implements guidelines for records classification, storage, retention, and preservation; implements standards and guidelines for the acquisition and appropriate use of electronic content management (ECM) tools and resources.Develops procedural documentation and trains staff to properly categorize and store records within central records storage areas; collaborates with Department stakeholders on developing and implementing plans for integrating electronic records with line of business applications and other systems; participates in or leads projects involving ECM to ensure compliance with proper records classification and retention regulations.Works with vendors and technical staff on assessments of ECM efficiency; makes recommendations on purchases of additional hardware or software; assists with resolving system issues that affect availability and accessibility of electronic records; configures ECM solutions.Maintains awareness and knowledge of legal and regulation changes and developments within the records management industry.Responds to and assists others in responding to public data requests when applicable.Contributes to the development of the Administrative Department budget by providing informed input on matters relating to the annual operating and multi-year capital budgets.Performs other duties and activities as assigned.
SUPPLEMENTAL INFORMATION
This work requires the frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires lifting and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a quiet location (e.g. library, private offices).
Performs intermediate administrative work developing and maintaining policies and standards to ensure records security and full compliance with laws and regulations; leading the analysis and development of centralized design, deployment, and support of County paper and electronic records management programs; and managing the storage of County-owned records for the purpose of growth control, accessibility, and elimination of redundancy. Work is performed under the general direction of the Assistant County Administrator – Central Services.
EXAMPLE OF DUTIES
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Works with County Departments and legal counsel to establish policies to ensure the County complies with government laws, rules, and regulations regarding records storage, privacy classifications, and accessibility; ensures that authorized personnel or government agencies can efficiently retrieve stored records.Performs assessment of compatibility of electronic content formats with statutory regulations and proposes changes where necessary.Establishes and maintains contracts as needed for secure offsite storage and procurement of specialized storage solutions for non-electronic records; facilitates execution and maintenance of records retention and disposal plans for both electronic and paper records.Develops and maintains the official County records retention schedule and procedures for standardizing records management throughout the County; creates and implements guidelines for records classification, storage, retention, and preservation; implements standards and guidelines for the acquisition and appropriate use of electronic content management (ECM) tools and resources.Develops procedural documentation and trains staff to properly categorize and store records within central records storage areas; collaborates with Department stakeholders on developing and implementing plans for integrating electronic records with line of business applications and other systems; participates in or leads projects involving ECM to ensure compliance with proper records classification and retention regulations.Works with vendors and technical staff on assessments of ECM efficiency; makes recommendations on purchases of additional hardware or software; assists with resolving system issues that affect availability and accessibility of electronic records; configures ECM solutions.Maintains awareness and knowledge of legal and regulation changes and developments within the records management industry.Responds to and assists others in responding to public data requests when applicable.Contributes to the development of the Administrative Department budget by providing informed input on matters relating to the annual operating and multi-year capital budgets.Performs other duties and activities as assigned.
SUPPLEMENTAL INFORMATION
This work requires the frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires lifting and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a quiet location (e.g. library, private offices).
