What are the responsibilities and job description for the Administrative Assistant - Wilkes-Barre position at Wright of PA?
Administrative Assistant
The Administrative Assistant is responsible for receiving work order requests from the client and coordinating the placement of the field crews based on the work order needs. The Administrative Assistant will have daily communication with office and field staff and help facilitate collection and processing data.
The Administrative Assistant will report directly to the Operations Manager or Assistant Operations Manager of the office.
Responsibilities:
- Oversee all scheduling of jobs to ensure the appropriate placement of crews for clients.
- Assist Corporate office with correcting invoicing and payroll issues.
Ensure that the employee knows what equipment is needed for the job, as well as the location and duration of the job.
- Daily communication through phone/ text / email to employees and clients.
- Help to keep all job schedules up to date on the daily spreadsheet for payroll.
- Maintain confidentiality and professional communications with employees and client.
- Must be able to work flexible schedule, including weekends and evenings.
- Ability to provide administrative assistance to other operations departments as needed.
- Process time sheets for employees to send to corporate.
- Track employee vacations, personal days, call offs, and no shows.
- Recruit/Post job openings, interview applicants.
- Filter random drug screening results to Human Resources.
- Complete termination/resignation paperwork (separation notices).
- Assist with completion of Personnel Action Forms.
- All other job duties as assigned.
Requirements:
- Excellent written and verbal communication skills.
- Must have the ability to work individually and be self-driven.
- Capable of managing spreadsheets.
- Proficient in Microsoft Office, specifically Excel, Word, and internet resources.
- Previous office assistance or scheduling experience preferred in a fast-paced environment.
- Ability to acquire information and answer questions for managers and clients promptly.
- Must have the ability to analyze information and make sound decisions.
- Must have the ability to pass a drug screening and background check.
Job Type: Full-time
Expected hours: No less than 40 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative: 1 year (Preferred)
- Recruiting: 1 year (Preferred)
License/Certification:
- Driver's License (Required)
Ability to Relocate:
- Stroudsburg, PA 18360: Relocate before starting work (Preferred)
Work Location: In person
