Executive Administrative Assistant

The Role:

WWE is seeking to fill a unique, multi-faceted administrative and business support role. Organizational changes, including retirement, have created a gap in our Business Support Team’s ability to serve our staff. In this Executive/IT Assistant position, the candidate will support a broad range of moderate to complex administrative work assignments. The position requires working in a rapidly changing environment, working independently and proactively, interfacing in a highly professional manner, and working effectively with teams. The position requires absolute discretion and tact in managing correspondence and sensitive information. We seek to fill this position with someone with a great attitude, hard work ethic, and drive to excel in a multitude of ways. We anticipate the demands of the role to be divided according to the following:

Senior/Executive Administrative Support (50%):

This position will provide administrative and project support to one of our top-tier leadership team. A candidate with the following skills will thrive in this role:

• Technical editing and formatting documents for clarity, punctuation, grammar, and content.
• Effective communication with internal and external constituents, including clients, attorneys, sub-consultants, professional organizations, and staff.
• Content creation, including composing reports, emails, and memos; creating spreadsheets; and preparing presentations.
• Adept management of the executives’ schedules and commitments.
• Innate curiosity to learn about and research a variety of topics.
• Meticulous management of large project files.
• Ability/desire to oversee and partner with other administrative assistants.
• Execution of other administrative tasks as requested, including travel arrangements, data entry, copying, scanning, etc.

IT Support (30%):

The IT support role will serve as the first point of contact for IT-related matters and will work closely with our external IT Specialist. A customer-service mindset is essential to ensure staff have the resources they need to maximize the efficiency of our work. Typical duties will include:

• Troubleshooting computer, printer, Wi-Fi, VPN, and video equipment connections.
• Monitoring/implementing companywide cybersecurity and provide related staff education.
• Maintaining office and computer equipment and tracking disposal processes for retired equipment.
• Programming phone system and setting up/shutting down email accounts.
• Diagnosing phone hardware issues with support from third-party telecommunications provider.
• Facilitating equipment and software purchases with CAO/CFO.
• Tracking software licenses.
• Assisting staff with questions/problems related to Microsoft Office products.
• Responding to miscellaneous IT requests.

Document Management (10%):

As the company’s document manager, this position will oversee activities related to the physical and electronic storage of company files and resources. Typical duties will include:

• Maintaining a physical and digital library database of industry resources using Microsoft Access.
• Keeping a digital database using Microsoft Access of company-related documents in storage, arranging for periodic transport of files, and tracking disposal protocols.
• Properly filing and/or labeling large document files for storage.
• Recording project-related information into a Microsoft Access database.
• Managing electronic archives of project files and facilitating access to staff as needed.

Special Project Support (10%):

As needed, this position will provide administrative project support to project managers. Typical duties may include:

• Liaison/clearinghouse for projects involving large teams working out of several locations.
• Technical editing and formatting documents for clarity, punctuation, grammar, and content.
• Effective communication with internal and external constituents, including clients, attorneys, sub-consultants, professional organizations, and staff.
• Content creation, including composing reports, emails, and memos; creating spreadsheets; and preparing presentations.

Required Qualifications:

• Professional Demeanor: Excellent verbal and written communication skills.
• Technical Skills: IT/Help Desk support, proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access, and Teams), and strong knowledge of video conferencing tools like Zoom, Teams, etc.
• Problem Solver: Obtain a quick understanding of a problem and work with internal and/or external resources to effectively resolve the problem.
• Confidentiality: Capable of handling sensitive information discreetly.
• Independence: Ability to work autonomously and execute projects with minimal direction.
• Team-focused: Work with a collaborative, team-oriented mindset
• Experience: Five years of relevant administrative or equivalent experience.

Preferred Qualifications:

• Background: Knowledge of civil engineering or law.
• Legal Expertise: Paralegal, clerk, or legal secretary experience is a plus.
• Executive Support: Previous experience supporting a Vice President or higher-level executive and experience supporting multiple executives.

The Company:

Wright Water Engineers Inc. (WWE) is a well-respected, employee-owned and -operated consulting engineering firm that specializes in water resources, environmental, and civil engineering. With offices in Denver, Glenwood Springs, and Durango, Colorado, WWE has been providing comprehensive engineering services since 1961. Our team of experts includes engineers, biologists, chemists, geologists, hydrogeologists, hydrologists, and scientists, working on diverse and challenging projects across the United States. WWE is dedicated to excellence, innovation, and environmental stewardship.

Compensation/Benefits:

• Full-time position, Monday through Friday, with occasional overtime.
• Compensation range: $60,000-85,000/year, based on experience, education, and skills.
• Comprehensive benefits package, including health, dental, vision, retirement, life insurance, and long-term disability.
• Additional perks include flexible spending accounts, health savings accounts, profit-sharing, and a discretionary bonus program.

Please send a cover letter and resume to Beth Knudsen, Chief Administrative Officer, at bknudsen@wrightwater.com with the subject line “Executive/IT Assistant.” Only applications submitted via email will be considered.