What are the responsibilities and job description for the Executive administrative assistant (contract) position at Writer Corporation?
About Writer
Writer is the full-stack generative AI platform delivering transformative ROI for the world's leading enterprises. Named one of the top 50 companies in AI by Forbes and one of the best places to work by Inc. Magazine, Writer empowers hundreds of customers like Accenture, Intuit, L'Oreal, Mars, Salesforce, and Vanguard to transform the way they work.
Writer's fully integrated solution makes it easy to deploy secure and reliable AI applications and agents that solve mission-critical business challenges. Our suite of development tools is powered by Palmyra - Writer's state-of-the-art family of LLMs - alongside our industry-leading graph-based RAG and customizable AI guardrails.
Founded in 2020 with office hubs in San Francisco, New York City, Austin, Chicago, and London, our team of over 250 employees thinks big and moves fast, and we're looking for smart, hardworking builders and scalers to join us on our journey to create a better future of work.
About this role
You'll provide high-level administrative support to the CEO, and coordinate closely with the CEO's office team to ensure seamless operations and alignment across key initiatives. This role requires exceptional organizational skills to coordinate and manage complex travel arrangements, including flights, hotels, and ground transportation, all while adapting to frequent changes in the CEO's travel schedule. Periodically, you will also assist the CEO's office team in managing complex calendars and coordinating meetings across multiple time zones.
This role will support internal event planning and require regular liaison with other functions across the business to ensure smooth execution and alignment. Other requirements are expense report preparation in addition to other ad-hoc requests. Success in this role demands discretion, attention to detail, and the ability to anticipate needs in a fast-paced environment. This will be a six month contact with opportunity to convert to full-time employment.
Your responsibilities
- Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. In addition to these tasks, all travel details will need to be accurately tracked in a central spreadsheet for easy reference and coordination
- Support internal event planning and execution, including logistics, vendor coordination, and on-site assistance
- Coordinate with key stakeholders to draft emails on the CEO's behalf, ensuring clear communication and timely responses in alignment with the CEO's priorities
- Assist in managing complex calendars, schedule meetings, and coordinate appointments across multiple time zones
- Prepare, track, and process expense reports, ensuring compliance with company policies
- Anticipate executive needs and proactively address administrative and operational challenges
Is this you?
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Benefits & perks (US Full-time employees)
Home office setup, cell phone, internet
Writer is an equal-opportunity employer and is committed to diversity. We don't make hiring or employment decisions based on race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other basis protected by applicable local, state or federal law. Under the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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