Property Coordinator - Seaport | 111 Harbor Way & One Boston Wharf

Overview

WS Development is seeking an outgoing and organized Property Coordinator (PC) to join the team working onsite for one of Boston's fastest growing real estate development companies and working together with one of the world's fastest growing tech companies. Reporting to the Property Manager (PM) for 111 Harbor Way and One Boston Wharf - two of Boston's newest and finest real estate developments - the Property Coordinator will assist with property management administration, tenant relations, and day-to-day operational support for the team.

Key Position Responsibilities

The primary focus of this position will be to support the PM and Assistant Property Manager (APM) in all aspects of property oversite. The position offers exposure to all aspects of managing premier, highly visible, and very demanding, office & retail real estate. The Property Coordinator will play a central role in managing the standing operations of the building. This is very much a team environment, so a positive attitude, a desire to learn and contribute and an ability to work well with others are all prerequisites to success in this role.

Specific Responsibilities

Tenant Relations{​{:}

• }Promote and maintain positive relationships with tenants via proactive communications and routine follow-up in close collaboration with the PM and AP

• MMaintain a standing tenant database for the commercial and retail contact

sProject Management{​{:

• }}Assist APM with monitoring and tracking tenant work orders in close collaboration with engineering, janitorial, and security team membe

rsMaintenance and Operations{​{

• :}}Work with the APM on maintaining vendor and tenant insurance database, ensuring certificates are current and compli

• antProvide support on timely and efficient invoice processing

• .  Assist with contract management and renew

• alsPerform daily site walks with the PM and APM to become familiar with Class A standards of building management and maintena

• nceServe as the point of contact for the management of111 Harbor Way and One Boston Wharf Road. This role will order and organize supplies, focus on expense management, and offer regular customer service support to visitors to the off

iceFinancial Management{​{

• :}} Assist the APM with the accounts payable and accounts receivable pro

• cessProvide support to the APM and PM in creation of budgets, CAM estimates and reconciliat
  
  

entsThe ideal candidate will exhibit the following traits{

​
• {:}} Be both warm and professional, and able to interface with multiple audiences on behalf of Seaport and WS Develo
p
• ment Intellectually curious and eager to learn, grow skillset, and expand in responsib
i
• lity Highly organized and able to develop and maintain tracking systems for expenses, invoices, and cont
r
• acts Comfortable serving as the "first call" for operational items or basic inquiries that may arise from te
n
• ants Comfortable in a highly collaborative and fast paced enviro
n
• ment Able to take direction from multiple points and prioritize independ
e
• ntly 2 years of applicable work experience and/or internship experience pref
e

rred About WS Develo

pmentMassachusetts-based WS Development is a mixed-use developer with a singular mission{​{:}} creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind. Established in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 22 million square feet of existing space and an additional nine million square feet under development, it is one of the largest privately-owned development firms in the co

untry.WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excel

lence.We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background and life experiences. Or for any other r