What are the responsibilities and job description for the Administrative Support position at WSA Entertainment LLC?
Job Description
Job Description
Description : Administrative Support Specialist
Location : Parq Nightclub – San Diego, CA
Job Type : [Full-Time / Part-Time]
Reports To : A / V Director
Position Summary :
Parq Nightclub is seeking a highly organized and detail-oriented Administrative Support Specialist to assist with daily administrative operations. This role will be responsible for answering phones, managing spreadsheets, handling clerical tasks, and supporting management with essential administrative duties. The ideal candidate is proactive, efficient, and comfortable working in a fast-paced nightlife environment while maintaining professionalism and discretion.
Essential Functions of the Job :
- Answer and direct incoming phone calls in a professional and courteous manner.
- Manage email correspondence and maintain organized records for reservations, VIP services, and general inquiries.
- Assist with data entry, spreadsheet management, and reporting using Microsoft Excel and Google Sheets .
- Support scheduling and coordination of meetings, staff check-ins, and appointments.
- Maintain and update operational documents, including guest lists, event reservations, and employee schedules.
- Assist with inventory tracking for office supplies and administrative materials.
- Provide general clerical support, including filing, scanning, and document preparation.
- Assist with Paylocity data entry and processing HR-related paperwork as needed.
- Coordinate with VIP services and security teams to ensure smooth event operations.
- Handle confidential information with discretion and professionalism.
- Perform other administrative duties as assigned by management.
Qualifications & Skills :
Schedule & Work Environment :
Requirements :
