Contracts Support Specialist

Forge ahead with WSB. WSB was founded on the understanding that culture drives results, and we’ve dedicated ourselves to the value of strong relationships, collaboration and forward-thinking ideas. We’ve inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.

Location: Tampa, FL

What you will do: 

The Contract Support Specialist is responsible for the upkeep of contract records, preparing change orders, and as-built drawings and processing contractors’ payments.

• Ability to: Communicate effectively in English (verbally and in writing)
• Responsible for: Exercising independent initiative to help relieve supervisor of administrative duties, tasks, and other projects as assigned.
• Responsible for: Assisting the Project Administrator in office related duties (i.e., MAC, progress meetings, monthly and final estimates, EEO compliance, processing construction contract changes, data upload, submittal tracking, staff certifications, etc.)
• Responsible for: Project specific work under the general supervision of the Senior Project Engineer and staff.
• Review and approve daily inspection reports.
• Must be able to independently interpret work details from the field and make technical decisions related to office operations.
• Directs work that involves specialized or complex engineering construction payment and record keeping processes for progress and final estimates. 
• Provides administration support
• Plans, schedules, and coordinates contract administration tasks for CEI projects to assure compliance with the construction contract and other applicable guidelines.
• Monitors construction costs, negotiating prices for contract modifications with contractors.
• Writes or supervises the preparation of reports and correspondence, and communication with contractors, supervisors, local agency officials, subordinates, media and the general public.
• Documents pertinent project activities in order to maintain accurate records. Implements QC/QA procedures and documentation as directed by senior staff.
• Understands and adheres to assigned phase and project schedules and budgets to ensure timely and cost-effective completion of project.

What you will bring:

• Contract Support experience in in the Tampa, FL area. 
• High School Diploma or Equivalent with Final Estimate Level 1 & 2; and four (4) years of road & bridge construction engineering inspection (CEI) experience having performed/assisted in project-related duties (i.e., PRC, progress and final estimates, EEO compliance, processing Construction Contract changes, etc.) or a Civil Engineering Degree.
• CEI Contract Support Specialist: 4 years (Required)
• Experienced with standard word processing and data management software.
• Natural ability to communicate with and interact with all levels of internal and external customers.
• CTQP Final Estimates Level II
• Communication Skills: Must have above average oral and written language skills. Conveys information clearly and effectively through formal and informal documents.
• Organizational Skills: Strong organization and prioritization skills to handle changing tasks and priorities.
• Computer Skills: Ability to use computer and other basic office equipment. Ability to use word processing and spreadsheet software for work involving setting up and using spreadsheets, data entry, do basic formatting, including the ability to type quickly and accurately. Commonly used packages include Word, Excel, PowerPoint, Internet, Outlook, PrC, and other owner furnished software programs.
• Valid driver's license.
• A satisfactory motor vehicle report (MVR).

Who We Are: WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short- and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave. 

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

WSB strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email askhr@wsbeng.com.            

As an Equal Opportunity Employer, WSB is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at askhr@wsbeng.com. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Notice to Third Party Agencies: WSB does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by WSB, we reserve the right to pursue and hire any unsolicited candidates without financial obligation to recruiters or agencies.