What are the responsibilities and job description for the Office Technician position at WSP?
WSP is currently initiating a search for a Full Time Office Technician for our Albuquerque, NM office. Be involved in projects with our PMCM Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Your Impact
- Responsible for document control on one or more highway or transportation related projects.
- Setup a filing system and file incoming project documents according to a prescribed filing format both hard copy and electronically.
- Ability to read and understand construction plans, specifications, and contract documents to determine project administrative requirements.
- Support the preparation and review of monthly payments to vendors such as contractor pay estimates.
- Support the preparation of contract change orders.
- Review, verify, distribute and file project submittals, subcontractor payrolls, incoming documents, meeting minutes and monthly reports.
- Prepare tracking logs in MS Excel of various information requiring tracking including incoming correspondence, submittals, information requests, and pay estimates.
- Verifying project computer or hard copy records including invoices, billing documents, pay quantities, time used on a project, safety plan requirements, employee time reporting and documentation.
- Ability to fill out various electronic construction forms, file and distribute according to defined process and procedure.
- Verify subcontracts for conformance to contract requirements.
- Manage the assignment, maintenance and use of fleet vehicles assigned to staff
- Provide record keeping and filing of project documentation in compliance with all client policies and procedures.
- Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
- Participate in Audit reviews as required.
- Assist in preparing final project closure, including final project cost, consistent with Owner’s reports.
- Perform additional responsibilities as required by business needs.
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Who You Are
Required Qualifications
- High school diploma with a minimum of 3 years of highway and bridge construction experience or related engineering experience or related office management experience.
- Experienced in the use of Microsoft Word, Excel and Outlook
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies
Preferred Qualifications
- NMDOT experience desired, but not required
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
