What are the responsibilities and job description for the Project Administrator position at WSP?
Our Business
We are a global leader in environmental consulting with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change. As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.
This Opportunity
WSP is seeking a Project Administrator to join our team in El Paso, Texas. The selected candidate will join the Project Delivery Team assisting staff throughout the office in nearly all facets of the operation. This position offers an opportunity to advance your career while contributing to the success of the El Paso office.
Your Impact
- Full time position working 8:00 to 5:00 Monday through Friday, with flexibility to work overtime, if required, to meet internal or client deadlines
- Office receptionist greeting staff and hosting guests while performing other job duties simultaneously
- Plan, coordinate, and be responsible for Office functions and/or meetings (for example, office supplies, coffee, catered breakfast/lunch)
- Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning
- Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle
- Assist with distribution of incoming mail and shipments delivered to the office
- Assist Operations and project managers with review and processing vendor invoices; become proficient with internal A/P process, routing and tracking invoices for payment
- Other Office duties as assigned
Who You Are
Required Qualifications
- High School diploma (or equivalent), associate’s or bachelor’s degree preferred
- Minimum 3 years of secretarial or business experience in a professional office setting (preferably at an engineering, construction, or architectural firm)
- Strong verbal, written, and interpersonal skills
- Highly organized and attention to detail
- Outgoing, friendly personality with ability to work both independently and collaboratively
- Project a professional company image through in-person and phone interaction
- Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software
- Demonstrated experience working in MS Excel using formulas, workbooks and links, generating pivot tables from flat files, creating charts, MS Access database a plus.
- Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)
- Ability and willingness to learn technical and business vocabulary
- Demonstrated experience with detailed (and labor-loaded) scheduling using MS Project and PowerBi).
- May be required to drive on company business for delivery of documents to agencies or clients - must have a current driver’s license and satisfactory driving record
- Ability to operate and maintain common office equipment (photocopying, facsimile, transmittal, telephone call director, etc.) Ability to multi-task and manage multiple priorities for individuals and teams within the office
#LI-AC2
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
