What are the responsibilities and job description for the Manager, Accounts Payable position at WSSC Water?
The Manager, Accounts Payable plans and supervises the work activities and operations of the accounts payable section within the disbursements division.
Essential Functions
- Supervises employees including selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and/or termination or recommending termination
- Analyzes and evaluates procedures, methods and guidelines for the section
- Coordinates, modifies and redistributes assignments and personnel, as needed, for cross training efforts and improving section performance
- Conducts technical discussions in assigned subject matter area
- Researches accounts payable inquiries utilizing appropriate resources or regulatory authorities and provide the manager with pertinent rulings from the IRS or other federal, state or local authorities
- Advises and instructs subordinate personnel on the interpretation and application of Commission policies, regulatory requirements and accounting procedures
- Maintains applicable general ledger accounts and subsidiary ledgers
- Resolves problems concerning account discrepancies, prepare or have prepared correcting journal entries, and discusses corrective measures with subordinates
- Coordinates vendor file maintenance procedures for the disbursements division
- Provides a monthly activity report to the division manager, accompanied by statistical information
- Collaborates with the payroll manager to reconcile calendar year-end payroll tax data and prepare applicable information returns and supporting schedules
- Formulates schedules of principal and interest due on long and short-term debt
- Formulates fiscal year annuity schedules of interest expense and bond redemption for each new issue and prepares appropriate journal entries
- Prepares updates to the official bond statement(s) including data on bonded indebtedness, leases and other pertinent factors for prospective bidders
- Coordinates and prepares detailed fiscal year-end audit schedules for external auditors and respond to audit confirmation requests
- Oversees the weekly check, Electronic Funds Transfer (EFT) and ACH process
- Oversees and reviews the WSSC Water bank reconciliations utilizing web-enabled services with the bank to transfer/download files, checks positive pay and places stop payments
- Oversees and coordinates the fiscal year-end closing process for the disbursements division, verifies payroll and accounts payable costing and reconciliations and prepares multiple year-end schedules
- Reviews and analyzes the monthly accounts payable section statistical report and other monthly reports in order to provide guidance and strategies for improvement
Other Functions
- Reviews, writes and updates Commission policies as they relate to accounts payable
- Prepares and coordinates the quarterly tax payments for short-term disability
- Prepares year-end tax information returns including W-2’s for selected personnel and retirees (Life Insurance over $50,000, Short-Term Disability Payments and Restoration Plan)
- Collaborates with acquisition office to facilitate annual training for the WSSC Water Procurement Card
- Collaborates with the revenue manager on the banking relationship and banking services
- Oversees the financial administration of the WSSC Water Coke Fund
- Oversees the 1099 Miscellaneous reporting process
- Performs related duties as required
Work Environment And Physical Demands
Work is performed in a office environment.
Required Knowledge, Skills, And Abilities
- Thorough knowledge of accounting theory, principles and practices and their application to a variety of accounting transactions and problems in the public sector
- General knowledge of the basic concepts, policies, and practices of the water and wastewater industry
- Working knowledge of modern office management principles, practices and equipment
- Ability to design, revise and install accounting systems
- Ability to analyze and interpret fiscal and accounting records and to prepare accurate and complete financial statements from such records
- Ability to plan, organize and supervise the work of others
- Ability to establish and maintain effective working relationships with other employees and public officials
- Ability to communicate effectively both verbally and in writing
- Ability to work cooperatively with subordinates, peers and supervisors in a team-based environment
- Ability to make independent decisions, solve problems and implement those decisions
- Ability to exercise sound judgment
- Ability to use standard office automation software
Minimum Education, Experience Requirements
- Bachelor’s degree in Accounting or Business Management with a concentration in Accounting
- 6 years of accountant experience
- 3 years of senior accountant experience
OR
- High School diploma or equivalent
- 10 years of accountant experience
- 3 years of senior accountant experience
Salary : $50,000
