What are the responsibilities and job description for the Accounting Specialist - Travel Coordinator position at WV Department of Human Services?
General Description: This position under general supervision will perform administrative work to assist social service staff in managing travel arrangements, purchases, reconciling charges and any other financial assistance serving as a p-card holder and ghost account holder. They will also assist in maintaining vehicle reports, agency contracts for rentals and maintenance of vehicles. They may assist in developing office procedures for any services they are accountable for. This position will provide financial and administrative support to Social Service staff in a paraprofessional nature to relieve duties to increase productivity of the social service staff.
Example of Duties and Responsibilities
- Manage travel on behalf of social service staff including arranging, booking flights, rental cars, and hotel stays and paying for the services.
- Gather necessary documents and reconcile p-card charges for all social service staff travel. Organize receipts, travel information, etc. Responsible for maintaining information for audit purposes.
- Prepare or assist staff travel reimbursement forms for per diem, personal vehicle travel, hotel stays, and any other employee p-card charges. Secure employee signature and submit for payment processing through the Oasis system. Follow up on processing to ensure timeliness of payments.
- Reconcile gas charges for multiple county pool vehicles.
- Management of pool vehicles including serving as point person for rental agency contracts. Upkeep and maintenance for vehicles. Schedule for regular service or as needed. Maintain current monthly vehicle records and required logs.
- Develop office procedure at the direction of the local manager for vehicle use. Evaluate procedure and make recommendations to managers.
Minimum Qualifications
Education: High school diploma or the equivalent.
Experience: Two (2) years of full time or equivalent part time clerical, bookkeeping, accounting or related experience.
The West Virginia Department of Human Services is an Equal Opportunity employer.
Job Type: Full-time
Pay: $34,500.00 - $57,500.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Clerical, Bookkeeping, or Accounting: 2 years (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $34,500 - $57,500
